Associate Executive, Supply Chain

About ALPS

ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence - the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape - making it more sustainable and resilient.

About The Role

As the Senior Executive/Assistant Manager Logistics in ALPS, you will be based in one of the 27 Public Healthcare Institutions (PHI) in Singapore, you will be responsible for the logistics support and inventory control within the PHI. Leading a team, you will provide proactive planning and coordination of logistics operations while ensuring inventory accountability and system accuracy. You will also communicate closely with hospital users to support in the hospital's daily operations for patients care.

Key Responsibilities

Goods Receipt Management (Receiving)
1. Check and receive items from the vendors, which include data entry into system and verification of items received against PO/DO and checking of expiry dates & batch number
2. Receive non-stock goods and special inventory (cold chain) for distribution to users
3. Enforce goods receipt are completed on a timely basis
4. Actively attend to enquiries with regards to goods receipt and contacting end users who have received the non-stock items to obtain the necessary documents to complete the goods receipt process in a timely manner
5. Assist in monitoring and evaluate the performance of vendors with regards to the receiving process/delivery
6. Liaise with Finance, Purchasing, Vendors on outstanding invoices and purchase orders enquiries
7. Attend to enquiries and respond to feedback by stakeholders.
8. Verify goods receiving documents to ensure that inventory data entries in the ERP/SAP system are accurate
9. Create commissioning request in system for technical department to perform equipment commissioning if applicable

Goods Issuing/Supplies Distribution Management

1. Issue and process critical ad hoc and urgent orders
2. Pick supplies and check according to FIFO (First In First Out) or FEFO (First Expiry First Out) basis
3. Handle and resolve daily issuing related queries and escalate to supervisor if necessary

Inventory Management

1. Maintain oversight in supervising storekeepers in ensuring that stock levels are maintained in accordance with Minimum Quantity Level (MQL) established.
2. Co-ordinate and perform periodic cycle counts and stock take, investigate and raise any discrepancies to the relevant parties
3. Provide inventory accounting and analysis report
4. Inform the Purchasing section when stock reach re-order point and assist to coordinate any withdrawal of products (product recalls or to be quarantined) as advised
5. Maintain effective inventory control systems for the central and sub stores, following FIFO or FEFO method
6. Maintain stocks at end user areas according to respective Par levels
7. Suggest addition/reduction of par levels according to end users usage
8. Coordinate the return of expired stocks from all areas for disposal according to guidelines
9. Perform stock reconciliation
10. Able to use inventory management system effectively (data entry, par entry).
11. Maintain departmental inventory reports and records and collate statistical inventory data for administrative and regulatory purposes.

Requirements

• GCE O/ N ] or A level / NITEC / Higher NITEC with 6 years of experience OR Diploma Graduate with 4 years of relevant experience
• IT skills and knowledge on Microsoft Office (Word, Excel, PowerPoint and Access)
• Effective verbal, listening and written communication skills
• Demonstrated competency in functional role
• Team player, strong collaborator
• Independent worker, possess initiative to complete tasks and projects assigned

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.