Assist to manage data access and sharing requests through institution-selected platforms, ensuring proper approval and documentation
Achieve Key Performance Indicators (KPI) defined for administration and facilitation of data access and sharing requests
Provide comprehensive secretariat support to the Administrative Director of OCEAN, including managing calendars, coordinating meetings, booking meeting rooms, arranging travel schedules and processing claims
Deliver administrative and secretariat support for efficient execution of departmental administrative, operational and clinical matters
Record and update department's calendar and meeting minutes
Process stationery and equipment orders through CER, Requisition Database, and e-procurement systems
Handle requisitions for miscellaneous items from external vendors, e.g. software, etc.
Coordinate and maintain office asset inventory, including tracking office supplies and equipment/ assets, arranging maintenance when needed, and managing the disposal of outdated or unused items
Submit eJR requests for IT-related issues
Process cheque requests and petty cash reimbursement
Support the preparation and implementation of department events, workshops and training sessions
Coordinate communication within the department and with other departments in the hospital
Proactively identify and report potential work-related issues to the Supervisor
Perform duties as assigned by the Supervisor or Head of Department
Maintain strict adherence to security protocols at all times
Support workplace safety and ensure office environment meets safety standards
Job Requirements
Diploma in Business Studies or Business Administration
Prior administrative experience in healthcare settings is preferred, but not a must
Good written and verbal communication abilities with good attention to detail
Ability to work independently and collaboratively and in a team
Proficient in Microsoft Office applications (Excel, PowerPoint and Word)
