To providing comprehensive administrative support to Division of Medicine & Inpatient Care to ensure smooth running of the day-to-day operations.
Your
Key Responsibilities shall include but not limited to the following:
- Managing the department clinicians blocking of clinics, leave matters and any other administrative tasks to support clinicians
- Maintaining of manpower status records including trainings / vaccination / workload / key performance indicators, etc.
- Coordination of departmental meetings, teachings, events, logistic planning and bookings, attendance and minutes takings
- Assist in the collation data for clinicians various performance indicators (CERA/CAC/Dept KPIs)
- Efficient coordination and management of medical reports request
- Managing the IT / hardware access for incoming and off-boarding of doctors
- Involve in the orientation of new doctors
- Participate in quality service or improvement activities
- Communication with internal and external parties on departmental matters
- Maintaining roster of clinicians and record of leave and claims
- Coverage of other colleagues duties during their absence
- Any adhoc duties as assigned by the head of department or manager
Requirements
- Preferably Diploma in Healthcare administration or Higher NITEC with more than 2 years relevant experience or equivalent
- IT savvy and proficient in Microsoft Office applications
- Excellent communication (oral & written), interpersonal, and organisational and people skills
- Meticulous, organised, and able to be able to multitask effectively
- Positive attitude and a good team player who can work independently in fast-paced environment and multitasking
