Develop, review and maintain facilities management policies, standards, and guidelines in line with regulatory, and internal policies requirement.
Ensure facilities policies aligned with Head Office, operational resilience, and business continuity
Coordinate periodic policy reviews and manage approval workflows
Support audit, inspection, and compliance reviews relating to facilities management
Track policy exceptions, deviations, and remediation action
Planning & Administration
Assist in the development of short-and long-term facilities plans aligned with business growth and transformation needs
Support facilities planning activities including space planning, occupancy planning, and workspace strategy initiatives
Budgeting and Cost Administration
Support annual facilities budget planning and forecasting exercises
Monitor and review facilities related expenditures against approved budgets
Coordinate purchase requests, contracts, and invoice processing in accordance with procurement and financial controls
Prepare cost analysis, variance reports, and management dashboards
CapEx vs OpEx Determination
Apply bank guideline, accounting standards IFRS to determine whether a facilities purchase should be treated as capital expenditure (CapEx) or operating expenditure (OpEx)
Liaise with Finance to resolve ambiguous cases
Vendor & Contract Administration
Maintain facilities vendor contracts, service level agreements and renewal notice
Maintenance of Master Vendor List, support vendor onboarding, Third party Risk Management TPRM process
Coordinate periodic vendor reviews and documentation for governance and audit purposes
Head Office Reporting and Continuous improvement
Prepare regular Reporting to Head Office
Identify opportunities to improve facilities policies, processes, and administrative controls
Job Requirements
Degree or other Tertiary education in Business Administration or Facilities Management
Experience in Facility Management / Corporate Real Estate of at least 3-5 years
Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
Strong communication skills (written and spoken)
Prior working experience in Banking, corporate or regulated environment operations is an added advantage
Working knowledge of finance and accounting is a plus to better understand financial implications and support effective decision-making.
