Assistant Technical, Purchasing Manager (Shipowner)

Responsibilities

• Manage day-to-day procurement activities, ensuring purchases are completed within approved budgets.
• Maintain and update the Inventory Management System (IMS), including inventory levels, requisitions, and supply records.
• Coordinate with suppliers to ensure timely delivery of spare parts, stores, and equipment to assigned vessels.
• Process supplier invoices and liaise with the Finance department to facilitate timely payment in accordance with company procedures.
• Support Technical Superintendents by reviewing, updating, and maintaining weekly and monthly technical reports for assigned vessels.
• Maintain accurate filing and documentation of technical reports, vessel records, and operational documents.
• Coordinate service arrangements and logistics for technical managers and vessel requirements.
• Assist in maintaining the Planned Maintenance System (PMS), ensuring manufacturers maintenance schedules are updated and periodically reviewed.
• Support the HSSEQ function by maintaining safety and quality documentation, following up with vessels on compliance matters, and ensuring records are properly filed.
• Maintain databases relating to vessel certificates, statutory documentation, inspection reports, and safety records.
• Assist in establishing and maintaining comprehensive documentation for operational, technical, and compliance purposes.
• Collaborate with various departments to gain a broad understanding of operational workflows and contribute to process improvement initiatives.
• Perform other procurement, technical, and administrative duties as assigned.
• Requirements
• Diploma or Degree in Maritime Studies, Marine Engineering, Supply Chain, Business Administration, or a related discipline.
• Minimum 3 years of relevant experience in procurement, technical administration, ship management, or a similar maritime environment.
• Experience supporting technical, purchasing, or HSSEQ functions within the maritime industry will be an advantage.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, with good general computer literacy.
• Familiarity with Inventory Management Systems (IMS), Planned Maintenance Systems (PMS), or ERP systems is advantageous.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Proactive, resourceful, and results-oriented with the ability to work independently and collaboratively.
• Strong interpersonal skills with the ability to coordinate effectively with internal stakeholders, suppliers, and vessel personnel.