Assistant/Senior Assistant Manager, HR Administration, OHR

Job Description

• This position is forOffice of Human Resources (OHR).
• Support SMU Faculty, Admin and Research staff in onboarding and offboarding matters:
• Work with TA (Talent Acquisition) to prepare start work arrangements, background screening, healthscreeningand staff pass printing.
• Assist faculty/ staff/ researchers on HR policy queries.
• Assist foreign faculty with global mobility matters, such as relocationqueries as well as residency conversion queries of existing faculty.
• Handle work pass and related pass application, issuance,renewaland cancellation as well as tax clearance matters.
• Maintenance of Personal File and ensure all documents are filed and updated.
• Manage transfer of faculty/admin and research staff (includingtempand contract) to ensure employee records are keyed into SuccessFactors.
• Answer employee queries and manage the service desk.
• Process payment for faculty and staff such as Adjunct payment, one-time payment and recurring payment.
• Manage off-boarding,renewaland transfer cases.
• Assist staff with employment certification letters and any other duties assigned.
• Support HR & T&OD (Talent & Organisational Development) team on pre-eventslogisticsand catering:
• Manage venue requirements and facilities bookings for T&ODprogrammesand HR workshops.
• Creates registration form,eDMsinJunglemailas well as calendar invites.
• Consolidatemeal requirements and handles catering,quotationsand order details.
• Event day support as well as POJ/PO creation andinvoice processing.
• Support OHR in teambuilding/bonding eventsand any other duties assigned.

Qualifications

• Degree with at least 4 to 6years of relevant experience inHR.
• Familiar with Microsoft Office appsand preferably SuccessFactors.
• Prior work experienceas a HR generalistmanagingfulllife cycleof staff such as onboarding & offboarding.
• Experience in coordinating events and eventlogisticswould beadvantageous.
• Collaborate well with internal and external stakeholdersandable to handle confidential information with high integrity and discretion.
• Strong writing and critical thinking skillsas well as excellent interpersonal skills.

• This position is forOffice of Human Resources (OHR).
• Support SMU Faculty, Admin and Research staff in onboarding and offboarding matters:
• Work with TA (Talent Acquisition) to prepare start work arrangements, background screening, healthscreeningand staff pass printing.
• Assist faculty/ staff/ researchers on HR policy queries.
• Assist foreign faculty with global mobility matters, such as relocationqueries as well as residency conversion queries of existing faculty.
• Handle work pass and related pass application, issuance,renewaland cancellation as well as tax clearance matters.
• Maintenance of Personal File and ensure all documents are filed and updated.
• Manage transfer of faculty/admin and research staff (includingtempand contract) to ensure employee records are keyed into SuccessFactors.
• Answer employee queries and manage the service desk.
• Process payment for faculty and staff such as Adjunct payment, one-time payment and recurring payment.
• Manage off-boarding,renewaland transfer cases.
• Assist staff with employment certification letters and any other duties assigned.
• Support HR & T&OD (Talent & Organisational Development) team on pre-eventslogisticsand catering:
• Manage venue requirements and facilities bookings for T&ODprogrammesand HR workshops.
• Creates registration form,eDMsinJunglemailas well as calendar invites.
• Consolidatemeal requirements and handles catering,quotationsand order details.
• Event day support as well as POJ/PO creation andinvoice processing.
• Support OHR in teambuilding/bonding eventsand any other duties assigned.