Assistant Purchaser

Job Summary

Support procurement operations by preparing purchase orders, managing documentation, tracking payments, and ensuring compliance with company policies to maintain smooth supplier transactions and accurate reporting.

Responsibilities

• Outline and maintain accurate records of cost, procurement, and compliance data in the system to support procurement transparency
• Prepare purchase orders and enter them into the system to facilitate timely procurement
• Track payment status and liaise with finance to ensure suppliers are paid promptly and billing issues are resolved
• Produce weekly purchase order reports to provide procurement status updates to the team
• Ensure all invoice activities comply with company policies and procedures to maintain financial accuracy
• Provide administrative support to the procurement team, including scheduling and monitoring payment timelines

Preferred competencies and qualifications

• Proficient in Microsoft Office to efficiently manage procurement documentation and reporting
• Familiarity with Sage software to support procurement system operations
• Ability to start work on short notice to meet operational needs