Job Purpose
Provide coordination, administrative and analytical support to the Project Manager to ensure seamless project execution.
Key Accountabilities
1. Administrative Coordination
- Prepare and maintain project dashboards (Gantt charts, cost trackers, risk heat maps).
- Draft meeting agendas, record minutes and track actionitem closure across stakeholders.
2. Documentation & Compliance
- Manage permit applications (e.g. MOM, PUB, BCA submissions) and tracking of approval cycles.
- Maintain transmittal registers, drawing logs and HSE compliance records.
3. Data Analysis & Reporting
- Consolidate weekly progress data: manhours, material receipts, subcontractor productivity.
- Support financial reporting: compile budget vs. actual, invoice schedules and cashflow forecasts.
4. Procurement Support
- Assist in RFQ issuance, bid evaluation scoring and vendor onboarding documentation.
- Track longlead items and escalate potential schedule impacts.
Qualifications & Experience
- Diploma or B.Eng with 2-4 years in project coordination or planning roles exposure to largescale Engineering projects.
- Basic understanding of contract terms, procurement processes and regulatory filings.
Core Competencies
- Highly detailoriented and processdriven.
- Strong written & verbal communication able to engage with technical and commercial teams.
- Skilled in Excel, MS Project and SharePoint/documentmanagement platforms.
- Negotiate scope changes and manage high-stakes client communication.
