Role: Assistant Procurement Manager (SSP Singapore)
The Assistant Procurement Manager support end-to-end procurement activities across multiple brands, ensuring cost efficiency, supply continuity, compliance, and strong supplier partnerships. This role works closely with Marketing, Operations, Finance, Warehouse, Health & safety and franchisors, and SSP APAC to support business growth and operational excellence.
Main Responsibilities:
Procurement & Strategic Sourcing
- Deliver procurement budgets KPIs in the designated area or category.
- Responsible for strategic sourcing, including new and substitute item sourcing.
- Procure food, beverages, packaging, smallwares, equipment (OPEX/CAPEX), and services.
- Manage PR and PO processing to ensure accuracy and timely execution.
- Coordinate franchise brand purchasing and ensure compliance with franchisor requirements.
- Plan and implement cost control and cost saving initiatives as per budget
- Conduct monthly cost price reviews and updates in CHECK.
- Create and maintain inventory codes Masterfile to ensure data accuracy and up to date with regular review and cleansing.
- Prepare manual POs for non-Operations departments as required.
- Perform other procurement-related duties as assigned by the Head of Commercial.
Supplier & Contract Management
- Ensure Suppliers/Vendors onboarding process are fully implemented according to the SOP.
- Create and maintain suppliers Masterfile, review on a regular basis according to the SOP.
- Ensure supplier compliance with SSP policies, brand standards, Halal requirements, sustainability, and regulatory requirements.
- Manage supplier relationships, performance business reviews with key supplies.
- Manage supplier contracts and related documentation.
- Support RFPs and tender exercises with internal and regional stakeholders.
Country Operational Support
- Support Operations teams on procurement-related matters.
- Coordinate with warehouse, 3PL, and Operations to ensure supply continuity.
- Support monthly closing activities (GRN, STR, stock take report and open items reconciliation in CHECK).
- Coordinate and supply order information to manage billing and payment with finance personnel.
- Collaborate with internal stakeholders including Operations, Finance, Marketing, IT, HR, and Logistics.
Quality Assurance & Compliance
- All compliance documents related to supply chain,signed, maintained, updated, report.
- Ensure procured items meet food safety, quality, SSP, brand, and regulatory standards.
- Maintain product specifications and support supplier audits, including Halal compliance.
- Support audit preparation and responses related to procurement and supply chain.
Reporting & Regional/Group Purchasing Projects
- Responsible for providing accurate and timely submission of month end reports including MIPI, 12PPP, Inflation,
- Responsible for accurate and timely Sustainability data entry as per due date (half year, full year, and as requested).
- Responsible for other projects required by Group, APAC, Regional, Country level i.e. Business Continuity, internal audits, etc.
Person Specification:
- Degree or qualification in Business, Supply Chain Management, or related field.
- 4–6 years of procurement, sourcing, or supply chain experience, preferably in FMCG, food service, retail, or hospitality.
- Experience in PR/PO processes, supplier management, costing, and basic financial analysis.
- Strong knowledge of procurement, sourcing, inventory management, and supplier negotiations.
- Familiarity with food safety, quality assurance, Halal compliance, and regulatory requirements.
- Proficient in Microsoft Excel and procurement/SCM systems.
- Strong stakeholder management, communication, and problem-solving skills.
- Able to work independently in a fast-paced environment with a high level of integrity and professionalism.
SSP are proud to be an equal-opportunity employer that seek to recruit and retain the most talented individuals from a variety of backgrounds, skills and perspectives.
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