Assistant Manager, School of Computing and Information Systems

Job Description

• Manage the complete cycle of application to admission matters
  • Process applications and ensure that application materials are complete for review by Associate Dean (Postgraduate Research (PGR)).
  • Prepare offer letters and check that admission related payments are made.
• Manage student matriculation requirements
  • Prepare and update matriculation handbook.
  • Manage Immigration & Checkpoints Authority (ICA) student pass applications.
• Monitor students academic progress at different stages
  • Ensure students declare their academic track and fulfil graduation requirements.
  • Track progress of students capstone projects.
• Administer students course enrolment related requests and academic term course scheduling
  • Prepare and update academic handbook.
  • Manage timetabling and room bookings.
  • Work with the respective programmes managers on cross-enrolment and Registrar's Office on course enrolment.
• Process PGR related billings such as tuition fees and track the payments
  • Configure the setup in system for different cohorts and profiles of students.
  • Assign award/scholarship and/or overwrite fees, where applicable.
  • Work with Finance Office for billing to external organisations.
  • Follow-up on late payments.
• Process students travel related matters such as conferences and reimbursement
  • Handle conference applications.
  • Manage leave requests.
  • Track completion of pre-departure checklist for overseas travel.
  • Check that claims are complete with supporting documents.
• Support events, seminars and exams for SCIS PGR Programmes.
• Other duties as assigned.

Qualifications

• Degree in any discipline with at least 2 years relevant work experience.
• Highly self-motivated individual who is mature, independent and adaptive.
• Meticulous and detail oriented.
• A strong team player with strong interpersonal & communication skills (in verbal and writing).
• Prior working experience in the similar industry would be advantageous.

• Manage the complete cycle of application to admission matters
  • Process applications and ensure that application materials are complete for review by Associate Dean (Postgraduate Research (PGR)).
  • Prepare offer letters and check that admission related payments are made.
• Manage student matriculation requirements
  • Prepare and update matriculation handbook.
  • Manage Immigration & Checkpoints Authority (ICA) student pass applications.
• Monitor students academic progress at different stages
  • Ensure students declare their academic track and fulfil graduation requirements.
  • Track progress of students capstone projects.
• Administer students course enrolment related requests and academic term course scheduling
  • Prepare and update academic handbook.
  • Manage timetabling and room bookings.
  • Work with the respective programmes managers on cross-enrolment and Registrar's Office on course enrolment.
• Process PGR related billings such as tuition fees and track the payments
  • Configure the setup in system for different cohorts and profiles of students.
  • Assign award/scholarship and/or overwrite fees, where applicable.
  • Work with Finance Office for billing to external organisations.
  • Follow-up on late payments.
• Process students travel related matters such as conferences and reimbursement
  • Handle conference applications.
  • Manage leave requests.
  • Track completion of pre-departure checklist for overseas travel.
  • Check that claims are complete with supporting documents.
• Support events, seminars and exams for SCIS PGR Programmes.
• Other duties as assigned.