We are seeking a strategic and operationally minded Assistant Procurement Manager to lead our consumables category and oversee tender governance. This role is designed for a professional who can balance high-level process optimization-specifically within Microsoft Dynamics 365 Business Central-with the leadership skills necessary to mentor a team and ensure 100% audit compliance.
You will act as a key deputy to the procurement leadership, ensuring that our healthcare supply chain is resilient, transparent, and digitally forward-thinking.
Responsibilities
- Lead and mentor a team of Procurement Executives. Oversee daily workloads, provide guidance on complex purchasing issues, and manage staff performance and professional development.
- Drive the continuous improvement of procurement SOPs. You will be responsible for refining workflows in Business Central to enhance system adoption and data accuracy across the department.
- Serve as the primary gatekeeper for procurement ethics and audit readiness. Review tender documents, evaluation reports, and waiver justifications to ensure they meet stringent internal and external audit standards.
- Act as a senior point of contact for Clinical and Nursing team to align procurement strategies with operational needs and budget constraints.
- Manage the procurement of medical consumables, surgical supplies, PPE, and services, ensuring all products/services meet healthcare regulatory standards.
- Execute the full purchasing cycle within Microsoft Business Central, including creating Purchase Orders, managing vendor cards, and archiving completed orders for audit readiness.
- Monitor clinical stock levels and use Business Central data to set accurate re-order points, minimizing waste and preventing stockouts of critical medical supplies. Process Good Received Notes in ERP system.
- Adhere strictly to healthcare procurement SOPs. Ensure all purchases are backed by the required number of quotations and assist in preparing reports for audit compliance.
- Negotiate with medical device and consumable vendors to secure favorable pricing and reliable lead times. Conduct regular performance reviews to ensure quality and delivery standards.
- Act as a bridge between the procurement department and clinical/nursing staff/department to streamline stock requests and resolve invoice or delivery discrepancies.
- Assist project owner with the end-to-end tendering process. Request of proposal (RFP) of Invitation to Tender (ITT). Develop and standardize evaluation matrices, ensuring that both technical clinical requirements and commercial factors are objectively weighted. Ensure all tender activities adhere to internal SOPs and governance frameworks. Support the transition from physical submissions to digital tendering platforms to enhance transparency and efficiency.
- Work closely with finance colleagues to oversee the overall finance cost/impact and inventory expenses in procurement. This includes working with finance colleagues to propose areas of improvement, reviewing audit findings, co-managing the Business Central system to ensure work and financial efficiencies.
- Focus on providing good service to internal stakeholders, by engaging and collaborating with them to better understand their work needs and to offer value-for-money viable or alternate products and services when required or necessary to. Focus on working with both internal stakeholders and external partners/vendors to improve on and implement areas of improvement in terms of services, processes and projects.
Requirements:
- Degree in Supply Chain Management, Business, or a related field.
- At least 3 years in Healthcare Procurement, with at least 1-2 years in a supervisory or senior capacity.
- Hands-on experience with Microsoft Dynamics 365 Business Central (Modules: Purchasing, Inventory, and Vendor Management) will be a plus.
- Ability to analyze usage trends to forecast future stock needs accurately.
- Exceptional leadership, diplomatic negotiation skills, and a lead-by-example approach to professional discipline and punctuality.
- Familiar with sourcing, market intelligence, and vendor performance evaluation.
- Ability to work in a fast-paced environment.
- Strong communication and interpersonal skills.
