NestledintheheartofTengahEvergreenTown,thenewTengahGeneralandCommunityHospitalwillbeanexcitingandinnovativehealthcampusprovidingacomprehensiverangeofclinicalspecialtiesandhealthcareservicesincludingemergency,inpatient,rehabilitativeandoutpatientspecialistcare.
AspartofNationalUniversityHealthSystem(NUHS)cluster,thisstate-of-the-artfacilityisslatedtobereadybyearly2030s.
Intricatelyconnectedwiththesurroundingcommunity,TengahHealthCampusoffersyoutheopportunitytocreateahealthcarefacilityofthefuture,tightlyintegratedwiththeresidentsandnature.Asapeople-focusedorganisation,webelieveinrespectandrecognition.Byharnessingthepassionandstrengthofourteamandputtingthematthecoreofourculture,wecreateanurturingenvironmenttoexcelanddeliverfulfillingcare.
Bepartofourgroundbreakingteamtobringourvisiontolife-ahospitalinaforest,andahealingoasiswithinthehospital.Join#TeamTengah#TengahHealthCampus
AssistantManager,OfficeManagement&PMOSupport
(TengahGeneralandCommunityHospital)
Therolerequiresacandidatewhocanoperateindependently,manageabroadrangeofoffice,workplace,administrative,andoperationalmatters,andensuretheplanningofficeiseffectivelysupportedforprojectdelivery,stakeholderengagement,andday-to-dayoperationsinacomplexhealthcareandinstitutionalcontext.
JobResponsibilities:
Office&FacilitiesManagement
- Planandcoordinateofficerelocationandnewofficesetup,includingmove-out,make-goodrequirements,move-in,renovationworks,andfit-outprocurement,toensuretheofficeisfullyoperational-readyaccordingtostipulatedtimeline.
- Overseeday-to-dayofficeandfacilitiesoperationstomaintainasafe,functional,andefficientworkenvironmentthatsupportshospitalplanningactivities,includingtheupkeepoffurniture,utilities,sharedamenities,andofficeinfrastructure.
- Coordinatemaintenance,repairs,improvementworks,andresolutionofofficespaceandfacilitiesissuestosupportsmoothoperations.
- Ensureworkplacesafety,health,andfiresafetyrequirementsaremet,includingmaintenanceofsafetyequipment,regulatorycompliance,andcoordinationwithFireWardensonpreparednessandemergencyprotocols,inlinewithorganisationalandhealthcareinstitutionalrequirements.
- Manageleasingmatters,includinglandlordliaison,leaseadministration,renewals,andcompliance.
- Overseepantrymanagementandparkingadministrationtosupportdailyofficeoperationsandstaffneeds.
- LiaisewithITandrelevantteamstoensureworkplacesystemsarereliableandenhancedasneeded.
- Coordinatewithinternalstakeholders,serviceproviders,landlords,andexternalpartiestoensuretimelyresolutionofofficemanagementmatters.
WorkplaceOperations&VisitorManagement
- Coordinateworkstationprovisioningandensureeachworkspaceisproperlysetupwiththerequiredequipmentandaccessories.
- Manageworkplacesystems,includingaccesscards,visitormanagement,androomandresourcebookingsystems.
- Managevisitorcoordinationandreceptiontoensureaseamlessandprofessionalvisitorexperience.
- Establishandstreamlineworkplaceprocessesandworkflowstoimproveoperationalefficiency.
- Supportbusinesscontinuityandcontingencyplanningforofficeoperations,includingcoordinationduringfacilities,safety,orworkplacesystemdisruptions,tominimiseimpactonhospitalplanningandprojectoperations.
Vendor,Contract&ProcurementManagement
- Managecontractsforofficespace,facilitiesservices,andworkplacesystems.
- Serveastheprimarypointofcontactforvendors,includingcleaning,security,maintenance,IT,andutilitiesproviders.
- Monitorvendorperformance,servicestandards,andcontractualcompliance.
- Drivecost-effectivenessandcontinuousimprovementinvendorservices.
- Overseeprocurementofofficesupplies,equipment,andservices,includingvendorsourcingandonboarding.
- Managethedelivery,commissioning,inventory,tracking,maintenance,andissuanceandreturnofofficeassets,equipment,andsupplies.
- Maintainofficerecords,documentation,andadministrativesystems,includingcontracts,inventories,accessrecords,andstandardoperatingprocedures.
- Monitoroffice-relatedexpenditure,trackspendingagainstbudget,andsupportcostplanningandfinancialreportingforofficeoperations.
Administrative&TeamSupport
- ProvideadministrativesupporttotheTGCHteamandleadership,includingcalendarcoordination,meetingsupport,andpreparationofreportsandpresentations,forinternalhealthcareplanningdiscussionsandstakeholderengagements.
- Supportstaffonboarding,workspacesetup,offboarding,andengagementactivities.
- Coordinateoffice-basedevents,meetings,andhostedvisits,includinglogistics,vendorcoordination,roomsetup,andonsitesupport,particularlyforhealthcare,institutional,andexternalstakeholderengagements
Requirements:
- DegreeinBusinessAdministration,OfficeManagement,FacilitiesManagement,ProjectManagement,HealthcareAdministration,orarelateddiscipline.
- 3-5yearsofrelevantexperienceincorporateofficemanagement,administration,facilitiescoordination,workplaceoperations,orprojectsupport,preferablywithinahealthcare,hospital,academicmedical,orotherinstitutionalenvironment.
- Demonstratedexperienceinofficesetupandrelocation,vendorandcontractmanagement,procurementcoordination,andbudgettrackingwithinhealthcareorotherinstitutionaloperatingenvironmentswillbeastrongadvantage.
- Strongorganisational,coordination,andstakeholdermanagementskills,withtheabilitytoworkindependently,exercisesoundjudgement,andmanagemultipleprioritiesinafast-pacedenvironment.
- Goodcommunicationandinterpersonalskills,withtheabilitytoengageeffectivelywithinternalstakeholders,externalpartners,andserviceproviders.
- Strongdigitalproficiency,includingtheabilitytouseemergingAI-enabledproductivitytoolstosupportcoordination,documentpreparation,reporting,informationmanagement,andworkflowoptimization.
- ProficiencyinMicrosoftOfficeapplications,includingWord,Excel,PowerPoint,andOutlook.
Thispositionisundercontractualbasis.
