Assistant Manager / Manager Procurement

We're Hiring: Assistant Manager /Manager, Procurement

Creating moments. Connecting people. Building community.

We are looking for a dynamic and strategic Procurement Manager to lead our sourcing and vendor management initiatives. This role is ideal for someone who thrives in a fast-paced environment, excels at building supplier relationships, and is passionate about driving cost efficiencies and operational excellence. You will play a key role in shaping our procurement strategy and ensuring we deliver value across the Club.

Key Responsibilities

Strategic Procurement & Governance

• Lead the Club's sourcing strategy to achieve both cost efficiency and quality outcomes.

• Uphold transparent and compliant procurement practices aligned with the Financial Operating Manual.

• Oversee tender and quotation processes, from specifications to evaluations and award recommendations.

• Review and refine procurement policies, KPIs, and workflows to strengthen governance and accountability.

Vendor & Contract Management

• Maintain and update the approved vendor list with due diligence and regular performance reviews.

• Manage the contract register accurately, tracking renewals, expiries, and obligations.

• Resolve supplier issues promptly and professionally in the Club's best interest.

• Support inventory verification exercises and maintain full documentation for audit readiness.

• Ensure comprehensive audit trails and prepare timely procurement reports for management.

Stakeholder Collaboration

• Work collaboratively across departments to understand needs and deliver effective procurement support.

• Guide users on procurement processes, system usage, and compliance requirements.

• Build and maintain strong professional relationships with internal stakeholders and suppliers to ensure smooth operations and mutual.

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Finance, or a related discipline.

• 5-7 years of procurement experience, preferably in hospitality, clubs, F&B, or service industries.

• Proven track record in tender management, contract negotiation, and vendor governance.

• Experience with procurement systems such as Tender Board, Sesami, NorthStar, or similar ERP platforms.

• Hands-on experience in stock management, inventory counts, and audit processes.

• Sound analytical and numerical skills, with the ability to interpret data, assess quotations, and identify value opportunities.

• Effective collaborator and clear communicator across multiple functions.

• Proactive, organised, and able to manage multiple priorities under pressure.

• Supportive leader who fosters teamwork, accountability, and continuous improvement.

Why Join Us

Because this isn't just a job, it's a chance to be the heartbeat of the Club's social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build community through amazing experiences.