Assistant Manager / Manager (Grant Administration) for AI Singapore

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Job Description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.

We are looking for an experienced enthusiastic and meticulous individual to augment the manpower in our administrations team.

The incumbent will report to the grant administrator lead and will be a critical member in managing and supporting the functions for the efficient administration of our AISG Grants. If you are a resourceful and motivated individual who are passionate about creating social and economic impacts, you are welcome to join us!

Duties and Responsibilities

To support the management and administration of all AI Singapore programmes such as 100 Experiments, Research Programme, Kickstarter, Grand Challenge, Technology Challenge and corresponding projects. Duties include but not limited to:

- Management of AI Singapore Funding Programmes and Research Project Grants:

Work closely with NUS administrative offices, representatives from participating institutions, PIs and grantor on all pre and post award matters, including but not limited to:

• Assist in scoping and document preparation for AI Singapore programme grant call.
• Disseminate grant calls and coordinate submission of applications.
• Coordinate the reviews for applications and coordinate Scientific Committee meetings.
• Manage the preparation and finalization of grant award letters, agreements and/or terms & conditions.
• Follow-up with host institution regarding official acceptance and WBS account opening.
• Aligned with SSRPO for virement, reporting SOPs and approval authorities.
• Process request for project changes.
• Manage/coordinate/check annual project reports, audits, expense report, claims, budget projections, KPI reports, and other programme-level etc, for submission to funder(s).
• Address grant related queries on compliance, policies and other reporting or administrative matters to various stakeholders such as representatives from IHLs, as and when required.
• Housekeeping and archiving of documentation pertaining to grants.
• Assist in the organization and coordination of events/roadshows/presentations relating to the AI Singapore Funding Programmes/projects
• Any other duties as assigned by Lead, Grant Admin / Head, Finance and Admin / Director, Strategic Ops.

- Secretarial support: Provide Programme-related secretarial support to all directors of AI Singapore which includes coordinating steering committee and evaluation panel meetings, as well as solicit peer review reports for selected projects.

Qualifications

• A recognised degree.
• Minimum of 4 years of relevant work experience prior experience in grant administration is an advantage.
• Good organizational and administrative skills.
• Good interpersonal skills.
• Able to work independently and a good team player.
• Adaptable and able to multi-task in a fast-paced environment.
• Proficient in MS Office applications.