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Assistant Manager/Manager, Facilities
The Assistant Manager/Manager, Facilities is responsible for the management, maintenance, safety and operational efficiency of SPD's facilities. This role oversees facilities and transport operations, vendor management, workplace safety and facilities-related projects to ensure a safe, functional, and conducive environment for staff, clients and caregivers.
Responsibilities
Facilities Management
- Supervise the facilities team to ensure a clean and safe environment for all SPD premises to comply with all authorities guidelines such as BCA, NEA, SCDF, WSH etc.
- Supervise and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors performance yearly.
- Responsible in planning for emergency response plan including fire safety management, pandemic plan and etc.
Transport Management
- Monitor and ensure daily transport operations of SPD's vehicles and outsourced vendors are executed safely in accordance to authority's guidelines and to meet programmes requirements.
- Supervise and manage all transport vendors to ensure full compliance to the contract scope and requirements and review all vendors performance on yearly basis.
- Oversee SPD own vehicle fleet maintenance and scheduling for servicing.
- Review work orders, delivery orders and service reports before processing invoices for payment.
Project Management
- Supervise and manage new renovation and upgrading works of all SPD centres to meet project timelines and programmes requirements.
- Ensure all project activities meet schedules and claims are submitted timely and accurately to the funding bodies and authorities. Examples of such projects include renovation and cyclical maintenance projects.
- Point of contact with external stakeholders e.g. funders, authorities, internal stakeholders and vendors.
Procurement and contract management
- Ensure proper sourcing, evaluation of quotations and to prepare papers to seek approval for purchases in accordance to purchase policies and guidelines.
- Ensure proper documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for operations and to meet funding/audit requirements
- Coordinate and support the renewal of contracts and agreements required for operations
Stakeholder Support
- Work closely with internal departments to address facilities and transport related requirements
- Respond promptly to issues and ensure time resolution.
- Support other administrative activities and events
- Assist Supervisor in any other tasks/projects assigned
Requirements
- Diploma/Degree holder in any discipline (Preferably Engineering or Project Management background
- At least 15 years of relevant working experience for Diploma holder and 10 years of relevant working experience for Degree holder
- Strong proficient in Microsoft Office 365
- Strong in contract and agreement clause drafting and review, with engineering/technical expertise to ensure compliance with project requirements
- Proven team leader with strong supervisory skills.
- Proactive, meticulous, possess good communication and interpersonal skills, and a good team player
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