Job Description
Job Description
Join Us!
Be part of Singapore's national effort to accelerate decarbonisation and shape a more sustainable future. The CREATE Thematic Programme for Decarbonisation brings together leading researchers and partners to develop cutting-edge low-carbon solutions. As part of the Decarbonisation Programme Office at NUS, you will play a key role in ensuring smooth financial, administrative, and communications operations that support impactful research and collaboration across institutions and industries
Key Responsibilities
- Financial Management, Governance & Compliance:
- Prepare semi-annual fund drawdown requests and statements of expenditure in accordance with NRF guidelines.
- Track project budgets, expenditures, and utilisation across cost categories.
- Manage procurement, contract administration, and vendor payments, ensuring compliance with NUS financial policies and timely execution of transactions.
- Coordinate internal and external audits (AUP) and ensure timely submission of financial statements and reports.
- Liaise with NUS Finance, NRF, and CREATE entities on financial processes and reporting.
- Programme & Office Administration:
- Support the Programme Director and Programme Managers in preparing documentation for virements, extensions, and approvals.
- Support the preparation of reports and documentation for Steering Committee and Scientific Advisory Committee meetings.
- Maintain project records, approval documents, and correspondence to ensure compliance and audit readiness.
- Coordinate logistics for meetings, workshops, and outreach events related to the Decarb Programme.
- Manage office operations, supplies, and shared resources.
- Provide general administrative support to the Programme Office team and undertake other related duties as assigned.
- Communications & Outreach:
- Organize outreach events, conferences, symposiums and seminars to promote the Decarbonisation Programme.
- Develop and maintain communications materials and outreach content, including the Decarb Programme's webpage, newsletters, and related collateral.
- Provide administrative support for interactions with participating institutions, industry partners, and NRF.
Qualifications
- A diploma or degree in Finance, Accounting, Business, or a related field, along with 3 to 5 years of relevant experience in a similar administrative or finance role
- Experience in an IHL (Institution of Higher Learning) environment, particularly in handling financial operations for collaborative research and development projects, would be useful.
- Strong financial and analytical skills, with the ability to maintain meticulous records and provide data-driven insights.
- Good organisational, project management and problem-solving skills, with experience managing multiple financial tasks and prioritising in a fast-paced environment.
- Good interpersonal and communication skills, with the ability to clearly present information to diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial management systems.
- Ability to work both independently and collaboratively within a multidisciplinary team.
More Information
Location: Kent Ridge Campus
Organization: Office of the Deputy President(Res&Tech)
Department : Office of the Deputy President(Res&Tech)
Employee Referral Eligible
Job requisition ID : 30839
