Assistant Manager, Company Secretary

5-7 Years

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Early Applicant

Job Description

Job Description

Provide day-to-day support and mid level leadership of the corporate secretarial function
Ensuring compliance with the Companies Act and ACRA requirements.
Drive improvements in secretariat processes and systems with the long term aim of eliminating the use of external service providers for day-to-day basic transactions which can be performed in-house
Ensure all statutory filings with ACRA are completed accurately and on time (e.g., annual returns, changes in officers, share capital, registered office, etc.).
Oversee and maintain annual compliance with the Companies Act and other relevant regulations.
Lead and coordinate the incorporation and registration of new companies, foreign branches, representative offices, and other corporate structures.
Prepare, review, and update corporate documents such as company constitutions, registers, minutes, and statutory records.
Draft, review, and circulate Directors Resolutions and Shareholders Resolutions to ensure compliance and timely approvals.
Advise management and business units regarding statutory and regulatory obligations.
Stay updated on regulatory changes and recommend required changes to internal processes or documents.
Support statutory audits and regulatory inspections as required.
Handle ad hoc corporate secretarial duties and special projects as assigned.

Requirements

Diploma / Bachelor's Degree in Law, Business Administration, Accountancy, or related discipline.
ICSA qualification (Chartered Secretary) or equivalent preferred.
At least 5 years of relevant corporate secretarial experience in a professional firm or in-house environment, with at least 1-2 years in a supervisory position.
Hands-on experience handling statutory filings with ACRA and corporate governance matters under the Singapore Companies Act.
Skills:
Strong working knowledge of ACRA BizFile+, Companies Act, and other relevant statutory requirements.
Proficient drafting skills for corporate documents, minutes, resolutions, and regulatory filings.
Exceptional attention to detail and excellent organizational skills.
Ability to manage multiple deadlines and priorities in a fast-paced environment.
Effective communication skills in English (written and spoken).
Ability to work independently as well as collaboratively in a team.
Strong sense of professionalism and confidentiality.
Personal Attributes:
Responsible, proactive, and resourceful.
Analytical thinker with good problem-solving skills.
Meticulous attention to detail