About the Role
As the Assistant HR Manager, you will oversee HR operations in Singapore, leading a small but dynamic HR team. You will manage employee services, HR administration, and office/dorm management while supporting regional HR matters in Malaysia. You will also drive process improvement projects launched by the Global HR Office or Singapore HR team. This is a high-impact role that combines operational excellence, team leadership, and strategic HR support.
Key Responsibilities
HR Operations & Team Management
- Lead and manage a team of 2 HR professionals, providing coaching, guidance, and performance management.
- Oversee day-to-day HR operations, including employee services, HR administration, and HRIS management.
- Ensure compliance with Singapore employment regulations and support HR compliance for Malaysia.
Facilities & Dorm Management
- Manage company dormitories, ensuring safe, compliant, and well-maintained living conditions.
- Oversee office facilities and building management, including vendor coordination, maintenance, and health & safety compliance.
HR Budgeting & Reporting
- Assist in preparing and managing the annual HR budget for Singapore, including manpower, salaries benefits, and other HR costs.
- Track HR KPIs and prepare reports for Regional HR and Global HR management.
Process Improvement & Project Implementation
- Implement process improvement initiatives launched by Group HR or Singapore HR.
- Identify opportunities for operational efficiency and automation in HR processes.
Regional Support
- Provide HR support to Malaysia operations as needed, including payroll coordination, HR compliance, and employee relations.
- Support cross-border HR projects, and provide HR support to Group HR
Requirements
Education & Experience
- Degree in Human Resources, Business Administration, or related field.
- 5+ years of progressive HR experience, preferably in HR operations and facilities management.
- Experience managing a small HR team is preferred.
- Exposure to regional HR support (multi-country operations) is an advantage.
Technical Skills
- Strong knowledge of Singapore employment laws and HR compliance requirements.
- Hands-on experience with HRIS systems and reporting.
- Budget preparation and tracking experience.
- Familiarity with employee benefits, payroll processes, and HR administration.
Competencies & Attributes
- Strong leadership and team management skills.
- Excellent communication and stakeholder management abilities.
- Analytical mindset with attention to detail.
- Ability to manage multiple projects and priorities simultaneously.
- Problem-solving orientation with a focus on process improvement.
Others
- Willingness to occasionally travel regionally (Malaysia) if required.
What We Offer
- Opportunity to lead and shape HR operations in Singapore and support Group HR initiatives.
- Exposure to international HR projects and process improvement initiatives.
- Collaborative and supportive work environment with opportunities for career growth.
