Assistant Facility Manager

Job Responsibilities

. Drive and ensure compliance with legislation & Health & Safety practices and procedures in accordance with the site requirements and company's values.

. Attend to Client & Service Partners meetings.

. Ensure SLA Delivery

. Control of client's procedures, and drive operational efficiency and effectiveness

. Review plant and system performance and alert client on areas of concern

. Establish buildings inspections and regular site audits to ensure compliance to contract

. Management of suppliers in the delivery of subcontracted services

. People management of the engineering technicians, engineers and managers at site

. Management of local site facilities maintenance budget and ensure company's profitability

. Conform to internal reporting procedures for timesheets, expenses and other processes as required

. Familiar with Profit and Loss will be advantageous

. Undertake strategic teams development and progression plan to achieve higher competency and service delivery

. Undertake responsibility during incident and emergency incidents of building(s) assigned or on rotating assignment of Duty Manager

. Undertake responsibility & management to the team's alignment with the overall client's expectations and contractual requirements, including achieving KPIs and support the operations in general maintenance and customer support.

. Undertake responsibility & management to the team's coordination and/or fix-it tasks within the framework of the allocated resources

. Undertake responsibility & management to the team's resources available to meet daily operational requirements

. Undertake responsibility & management to the team's identification of competency gaps in the team members and to train staffs accordingly.

. Undertake responsibility & management to the team's organisational and operational requirements in all maintenance works, operations, fault reporting, QEHS, fire safety management, crisis management and ad-hoc issues.

. Manage and foster positive working relationship with key stakeholders in the customer organisation.

. Undertake any other responsibility or attend to any duties as assigned by Facilities Manager.

Job Requirements

. Degree in Mechanical, Electrical Engineering or Facilities Management discipline with minimum 5 years experience in facilities maintenance, including 2 years in healthcare.

. Hold a detailed understanding of building procedures and infrastructure

. Proven experience of having a flexible approach and the ability to work under pressure

. A working appreciation of contracts and contract management

. Track record of leading, motivating and developing teams

. Flexible in working hours to meet the needs of the business

. Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

. Basic knowledge of space planning and utilisation would be good to have

. Good stakeholder management and able to engage with Senior Management confidently

. Able to commit to 5.5 days work week with possibility of staggered rest days implemented due to operational requirements

. Able to adapt in working in a hospital setting and adhering to hospital PPE requirements.

. Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

. Possess certification of Fire Safety Manager (SCDF) will be advantageous

Skills

. Ability to take initiative and effectively operate with general direction.

. Excellent written and verbal communication skills.

. Strong organisational and analytical skills.

. Independent, able to work with minimum supervision and have a good understanding of critical workflow

. Pro-active, ability to prioritize work and achieve desired result

. Ability to provide efficient, timely, reliable and courteous service to customers.

. Ability to respond effectively to sensitive issues.

. Ability to solve problems involving several options in situations.

. Advanced analytical and quantitative skills.

. Good presentation and inter-personal skills to communicate effectively to staff of various nationalities.

. Possess strong leadership & management skills.