Assistant Accountant

We are seeking a detail-oriented and proactive Assistant Accountant to support our finance operations, including accounts payable, financial reporting, and month-end closing. This role offers the opportunity to work in a dynamic, purpose-driven environment where your contributions directly support business excellence and organisational growth.

If you are meticulous, hands-on, and eager to grow in a collaborative and fast-paced setting, we invite you to be part of our team driving impact through strong financial stewardship.

1. Account Payable

. Ensure invoices are accurately coded, approved, and processed in a timely manner.

. Review and approve employee expense reports for reimbursement.

. Match invoices with purchase orders and receipts where applicable.

. Respond to vendors inquiries and resolve payment discrepancies or issues in a timely and professional manner.

. Review and reconcile vendor statements to ensure all invoices are accounted for.

. Ensure expenditures purchase are comply with purchase order guidelines and budget limits.

. Prepare and process monthly electronic payments, checks and wire transfers.

. Prepare timely payments to suppliers and ensure invoices are duly authorized in accordance with company policies and internal controls.

. Perform other financial operations such as petty cash management, bank reconciliation, and checking of expense claims.

. Support month-end closing relating to AP, including accruals, account reconciliation, and AP aging analysis.

. Assist with audits and provide documentation and analysis as required.

. Ensure compliance with local tax regulations (GST) and corporate policies.

. Liaise with banks on payments file uploads, confirmations, and issues.

1. Financial Reporting & Analysis

. Prepare monthly cash flow sales projection.

. Prepare working files for Sales Commission reports.

. Ensure timely completion of all month-end closing reports.

. Prepare monthly Profit & Loss Statement and Balance Sheet.

. Prepare and submit Quarterly GST report to IRAS.

. Analyze budget versus actual variances and submit commentary.

. Update reports on SharePoint as required.

. Assist in the preparation of financial statements for external audits by providing required financial documents and statements for audit.

. Guidance support by providing relevant financial reports and insights to aid in decision making.

2. General Ledger Management

. Retrieve, review, and post month-end journal entries.

. Generate and reconcile Trial Balance, GL Listings, and Financial Schedules.

. Ensure accrual month-end and year-end closing of accounts.

. Conduct GL Integrity check.

3. Fixed Asset Management

. Monitor acquisition and disposals, ensuring compliance with procedures.

. Update and reconcile the Fixed Asset Registry monthly.

. Calculate and post monthly depreciation.

. Tagging and Reconcile Fixed Asset Register with General Ledger.

. Conduct annual asset-sighting process.

4. Intercompany Transactions

. Analyze monthly intercompany transactions (ie. SQCI , MDIS )

. Assist with external audits.

. Calculate and report key financial ratios monthly for intercompany entities.

5. Audit Compliance

. Conduct internal audit and expenditure.

. Ensure compliance with internal policies and external audit standards.

6. Bank & Cash Reconciliation

. Perform monthly bank reconciliation for current accounts.

7. Other Duties

. Participate in ad hoc projects or tasks assigned by the Finance Manager.

. Identify opportunities to improve processes and implement automation or best practices.

. Collaborate with other departments to streamline financial processes and improve efficiency.

SPECIFICATIONS

1. Required educational level

. Diploma/Degree in Accounting, Finance, or related field.

2. Required years relevant working experience and type of working background

. 3 to 5 years of relevant accounting experience.

. Solid knowledge of general ledger functions andaccounting standards.

. Proficient in accounting systems (e.g.,SAP, Xero, Accpac) and MS Excel.

. Experience in intercompany reporting and audit processes preferred.

3. Prerequisites

. Strong attention to detail and accuracy.

. Analytical thinking and problem-solving.

. Good organizational and time management skills.

. Effective communication and collaboration across departments.

. Professionalism, integrity, and confidentiality.

. Accurate and timely financial reporting.

. Compliance with internal controls and audit requirements.

. Support to Finance Manager and business partners.

4. Working hours

Normal office hours