Assistant Accountant

To maintain the general ledger and must have a complete understanding of hotel operations and finances. The associate must be able to maintain good communication and an effective working relationship with own team & other departments in the hotel.

Service Standardization

Month-End:

1. Lend support to departments in ADOF/Accountant's absence.

2. Responsible for monthly contract accruals. Ensure all contractual commitments are properly accounted for before closing the financial month.

3. Recognition of all carpark revenue. To liaise with Carpark (Security) team for season parking payments information to recognise revenue to the relevant periods.

4. Review and upload F&B cost reclass journals prepared by Receiving Team. Ensure that cost is reclassed and recorded to the appropriate General Ledger.

5. To assist Accountant with following up on outstanding items in Balance Sheet.

6. Prepare monthly Bank Reconciliation and liaise closely with Front Office, Sales Team and Shared Service Centre (AP & AR) to resolve unidentified transactions in bank statement.

7. Review departmental accrual templates at month-end to determine accuracy of accrued expenses

Compliance:

1. Ensure that all contracts and legal documents are well maintained (up-to-date) in CLMS (Contracts & Licenses Management System).

2. Liaise closely with departments for the creation of Framework POs (PO for contracts).

3. Follow up monthly with departments on Open Purchase Orders ( 3 months).

4. Maintain Bankers Guarantees list and store all renewal BG records in shared drive.

5. Oversee and review the daily receipts reconciliation completed by the General Cashier, ensuring accuracy, completeness, and proper documentation, while maintaining uptodate records of all cash float balances

POS (Infrasys) / F&B:

1. Provide advise and support to F&B team for Infrasys-related matters (Finance perspective).

2. Review Infrasys to Opera reconciliations prepared by Income Auditor (F&B).

3. Closely monitor F&B deposits balances and troubleshoot if there are discrepancies.

GST

1. Ensure that deemed GST for F&B deposits are captured at each month end.

2. Check and ensure that GST for all transactions within the month are correct. To do GST transfer at month end upon final checking.

3. Preparation of quarterly GST reconciliation for filing in IRAS portal.

Opera

1. Generate and reconcile all E-Shop website orders for front office team's posting into Opera. Ensure that E-shop transaction charges are accrued at each month end.

Project:

1. Support and collaborate on process improvement projects aimed at enhancing financial operations, such as implementing cashless payment methods, upgrading voucher management systems, and streamlining procedures through automation.

2. To relieve or extend assistance to other accounting colleagues in their absence or whenever the need arises to undertake other related task/duty/assignment that may be assigned by the Assistant Director of Finance or Director of Finance.

Other Responsibilities

Financial

1. To ensure that all expenditure is properly approved and operational SOPs are adhered.

Customers

1. To ensure that hotel management receives the relevant and timely financial information for the decision-making process.

Human Resource Management

1. Assist ADOF in guiding the Section heads.

2. To be supportive in efforts to retain staff in the department and maintain positive attitude.

Corporate Assets

1. To safeguard the assets of the hotel by ensuring that the internal controls are adequate.