The Assistant Accountant supports the Finance Department by ensuring accurate financial reporting, timely reconciliation of accounts, compliance with accounting standards, and efficient day-to-day financial operations. The role assists in maintaining strong internal controls, preparing financial records, supporting month-end closing activities, and contributing to the hotel's financial performance through accurate and timely accounting practices.
Key Responsibilities
Financial Accounting
- Maintain accurate accounting records and ensure all financial transactions are properly recorded.
- Prepare and post journal entries in accordance with accounting policies.
- Perform daily, weekly, and monthly bank reconciliations.
- Reconcile balance sheet accounts and investigate outstanding items.
- Assist in month-end and year-end closing activities.
- Prepare supporting schedules and financial reports for management review.
Accounts Payable
- Verify supplier invoices against purchase orders and receiving documents.
- Ensure timely processing of supplier payments.
- Reconcile supplier statements and resolve discrepancies.
- Maintain accurate vendor master records.
Accounts Receivable
- Monitor guest and corporate receivables.
- Follow up on overdue accounts and coordinate collections.
- Reconcile customer accounts and resolve billing discrepancies.
- Assist with credit applications and account maintenance.
General Ledger
- Maintain the integrity of the general ledger.
- Review account coding for accuracy.
- Assist with fixed asset accounting and depreciation schedules.
- Prepare audit schedules and supporting documentation.
Payroll Support
- Assist in payroll reconciliation where required.
- Verify payroll journals and statutory deductions.
- Ensure payroll postings reconcile with the general ledger.
Cash Management
- Perform daily cash reconciliations.
- Verify cash receipts and banking.
- Monitor petty cash balances and reimbursements.
- Investigate and resolve cash variances promptly.
Compliance & Audit
- Ensure compliance with company financial policies and procedures.
- Assist internal and external auditors during audit exercises.
- Maintain proper documentation for all accounting transactions.
- Support tax, GST, and statutory reporting requirements.
Budgeting & Reporting
- Assist in preparing annual budgets and forecasts.
- Support departmental financial analysis.
- Prepare variance reports and management information as required.
- Monitor expenses against budget.
Internal Controls
- Ensure adherence to internal control procedures.
- Identify process improvement opportunities.
- Support fraud prevention initiatives and financial risk management.
