Asset Planner

Job Summary: The Asset Planner is responsible for coordinating equipment availability, allocation, and documentation to support project execution. This role works closely with Sales, Engineering, Warehouse, Logistics, and Repair Administration teams to ensure accurate equipment booking, packing list preparation, asset tracking, and inventory control. The position plays a critical role in maintaining data accuracy, operational readiness, and compliance throughout the equipment lifecycle.

1) Pre-Project Communication and Equipment booking

• Communicate with Sales team and advise the state of equipment availability for their hire inquiries.

• Support your team by booking equipment required for projects according to Engineering equipment list prepared by Technical Managers.

• Share the information with engineering and warehouse managers to get the requirement prepared.

• Continually communicate with the person in charge of repair administration to understand the states of [Repair + Loan + Written off] items and its impact on the projects. Discuss the finding information with your direct supervisor.

2) Preparation & Checking of Packing List

• Assist your team in preparation of packing list, Communicate with Warehouse and engineering manager in order to ensure the packing list is updated according to their preparation

• Communicate with Technical managers regularly to update any changes required by client and inform the engineering and warehouse managers accordingly.

• Communicate with the person in charge of Logistics arrangements to ensure they have the completed and final version of packing list for their communication with external (i.e. Shipping agent or clients)

• Assist the warehouse team with quality control Process by random cross checking prepared equipment against the final packing list before departure of the shipment

• Archive the final packing lists signed by the shipping agent at the time of equipment collection.

3) Maintenance of Equipment Allocation database

• Assist your team by routinely updating equipment allocation and status

• Support your team with recording SNs of newly purchased equipment/parts and updating the equipment database accordingly and Labelling the equipment/parts according to company's standards

• Assist the warehouse team with Physical Inventory Process by providing them necessary information.

4) Other areas of Work tasks in Operations Department

• Perform any ad-hoc duty as assigned that is related to the work activities in Operations Department.

Requirements:

• Diploma or Bachelor's degree in Operations Management, Supply Chain, Logistics, Engineering, or a related field.

• Minimum 3-5 years of experience in asset planning, operations coordination, warehouse operations, or logistics support.

• Experience working in project-based or equipment-intensive environments is preferred.

• Strong understanding of equipment lifecycle management and asset allocation processes.

• Experience maintaining asset or inventory databases with high data accuracy.

• Familiarity with packing list preparation, inventory control, and logistics coordination.

• Proficient in Microsoft Excel and other office productivity tools experience with ERP or asset management systems is an advantage.

• Strong communication and coordination skills across cross-functional teams.

• High attention to detail and ability to manage multiple tasks simultaneously.

• Ability to work in a fast-paced, operational environment with changing priorities.

• Responsible, organized, and able to work independently with minimal supervision.

• Willingness to support operational tasks at different time zone.