Asia Inside Sales Administrator

Summary

Perform a wide variety of office administration and inside sales support duties.

Core Responsibilities

1.Office Administration

. Front desk duties including answering and directing all incoming calls and visitors, coordination of daily office services, internal mail gathering, distribution and posting.

. Monitors and maintains adequate pantry, drinking water & stationery supplies

. Assists with organization of employee meetings by reserving meeting rooms, ordering meals, and notifying employees

. Office maintenance including aircons, fire extinguishers, coffee machines, copier machines & any others not listed

. Other duties as assigned

2.Accounting Administration

. Scanning of supplier invoices to corporate office

. Handles petty cash box, monthly Accounts Payable and quarterly petty cash reporting

. Quarterly GST reporting support

. Provides general support for Accounting, HR and for department managers as requested (if require)

3.Inside Sales Administration support:

. Prepare and Issue Systems Order Configuration Forms

. Serve as liaison between customers/reps/distributors and Cyber internal operations with regard to systems purchase orders

. Process RMA requests for Asia (except China), including checking of warranty expiry dates, repairs and calibration

. Coordinate demo shipments within Asia region. Attend to emails and ensure communication follow-up with internal and external customers)

Experience, Education and Competencies Required

1.Experience:

. Requires administrative office experience at least 2 years preferred

. Receptionist experience, professional front desk appearance, behaviour and phone etiquette.

. 1 to 2 years general Accounts Payable experience

. Min 3 years applicable experience in an office setting require

. Import/Export Logistics Experience with knowledge of Global shipping procedures

2.Education:

. High school diploma required, with some post high school education or training in general office work, AP, HR and/or inside sales admin duties is highly desirable

3.Competencies:

. Strong computer skills including expertise with Microsoft Word, Excel, and PowerPoint.

. Ability to deal with a wide variety of personality types effectively.

. Strong organizational skills, including the ability to multi-task effectively

. Data entry skills

. Excellent written and verbal communication skills

. Good math aptitude and problem-solving skills

. Ability to handle sensitive information in a confidential and discreet manner

. QAD knowledge a plus