Asia Administrative Assistant
Salary Range: S$2,800-S$3,800 per month (commensurate with experience)
This is a full-time hybrid role based in Singapore
Please note that this position is open to Singapore Citizens and Permanent Residents only, as the Society of Actuaries is unable to provide work pass sponsorship for this role.
Your Purpose
The Asia Administrative Assistant will support the Society of Actuaries East and Southeast Asia operations by ensuring smooth administrative, logistical, financial, and event-related processes. This role is essential to maintaining operational efficiency, supporting regional initiatives, and enabling strong communication with SOA members, candidates, volunteers, and partners throughout the region.
What You'll Do
Administrative & Office Support
- Provide general administrative support for the Singapore and Hong Kong offices, including report preparation, data maintenance, record management, and clerical tasks.
- Maintain documentation and ensure accurate and timely updates to internal systems.
Event & Meeting Coordination
- Coordinate logistics for virtual and in-person meetings, committees, and regional events.
- Manage venue sourcing, vendor coordination, contracts, speaker arrangements, registration, and post-event reporting.
- Provide on-site event support as required.
Project & Stakeholder Support
- Support internal teams and external partners on educational, marketing, and research initiatives.
- Assist with ad hoc projects and contribute to process improvements.
Financial & Vendor Management
- Process expenses, reimbursements, invoices, and credit card statements.
- Assist with vendor sourcing, office supplies, and shipment coordination.
Travel Coordination
- Arrange staff and volunteer travel (flights, hotels, visa documents, transportation).
- Prepare itineraries, briefing materials, and required travel documentation.
What You'll Need
Education & Experience
- Diploma in a relevant discipline (e.g., Business Administration, Events Management) or equivalent experience.
- 05 years of related administrative or event coordination experience.
- Experience supporting multicultural or regional teams is an advantage.
Skills & Competencies
- Excellent written and verbal communication skills in English. Additional Asian language proficiency (e.g., Chinese, Malay, Korean, Thai) is preferred to support regional stakeholders.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Willingness to learn SOA platforms such as Zoom, Smartsheet, Agiloft, Salesforce, Qualtrics, and others.
What We Offer
- Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
- Meaningful Work & Global Impact: Be part of a respected international professional association, supporting programs that advance actuarial education and the profession across Asia.
- Professional Growth & Development: Opportunities to learn new systems, participate in regional initiatives, collaborate with global colleagues, and build skills in events, stakeholder management, administration, and operations.
- Health and Wellness: Your well-being is important to us. Enjoy support with financial support for health benefits and a wellness reimbursement.
- Inclusive & Supportive Culture: Work within a diverse, multicultural environment where collaboration, respect, and continuous improvement are core values.
The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.
