AR/AP Executive/Accountant

AR Responsibilities:

• Issue invoices and credit notes for tuition fees and other fees in a timely manner.
• Billing of facilities rental, utilities and intercompany transactions.
• Perform daily cash management duties, including bank transfers and posting of receipts to the accounts receivable sub-ledger.
• Perform Data Entry into Student Management System (iSAMS) and SAP S4HANA System.
• Monitor bank statements for incoming funds and update records.
• Maintain accounts receivable records to ensure aging is up to date, credits, refunds and collections are applied.
• Provide statistics on the collection progress by Semester on a weekly basis.
• Follow up on collection and allocation of tuition fees, cca, trips, swim meets and miscellaneous events payments.
• Follow up with parents and companies on any issues with invoicing and receipts.
• Maintain the accounts receivable customer files.
• Update list of company billing contacts in student management system.
• Assist in AR sub-ledger month end closing and reconciliation of accounts.
• Maintain the Audit Schedules monthly and assist in year-end audit activities.
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders and reporting manager/link

AP Responsibilities:

Perform full spectrum of account payable function

Ensure payments to suppliers are made timely

Ensure monthly schedules are updated promptly

Review and ensure that Account Payable Sub Ledgers to General Ledger and the respective bank accounts to the bank statements are reconciled on a regular basis.

Assist in creation of suppliers in SAP S4Hana in compliance with group purchasing policy requirements.

Manage and execute the monthly credit card reconciliation process, comparing statements against the posting done in SAP S4 Hana to ensure all transactions are accurate and complete.

Assist to process suppliers invoices including matching of invoices to purchase/delivery orders and cost center allocation

Prepare accounts payable aging & periodic reconciliation of vendors statement of accounts

Effectively communicate with internal and external parties with regards to discrepancies and queries on payment status & other issues relating to invoice

Handle petty cash and monthly staff expenses claim

Assist in the preparation of audit schedules

Assist in monthly intercompany transactions and balance schedules

Perform month-end closing and ensure its completeness and accuracy

Assist in the preparation of Quarterly GST Reporting

Support internal & external audit activities as necessary in compliance with Group policies

Filing of taxes, e.g. Withholding tax if any