AR/AP Executive/Accountant

AR Responsibilities:

• Issue invoices and credit notes for tuition fees and other fees in a timely manner.
• Billing of facilities rental, utilities and intercompany transactions.
• Perform daily cash management duties, including bank transfers and posting of receipts to the accounts receivable sub-ledger.
• Perform Data Entry into Student Management System (iSAMS) and SAP S4HANA System.
• Monitor bank statements for incoming funds and update records.
• Maintain accounts receivable records to ensure aging is up to date, credits, refunds and collections are applied.
• Provide statistics on the collection progress by Semester on a weekly basis.
• Follow up on collection and allocation of tuition fees, cca, trips, swim meets and miscellaneous events payments.
• Follow up with parents and companies on any issues with invoicing and receipts.
• Maintain the accounts receivable customer files.
• Update list of company billing contacts in student management system.
• Assist in AR sub-ledger month end closing and reconciliation of accounts.
• Maintain the Audit Schedules monthly and assist in year-end audit activities.
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders and reporting manager/link

 AP Responsibilities:

 ●Perform full spectrum of account payable function

● Ensure payments to suppliers are made timely

● Ensure monthly schedules are updated promptly

● Review and ensure that Account Payable Sub Ledgers to General Ledger and the respective bank accounts to the bank statements are reconciled on a regular basis.

● Assist in creation of suppliers in SAP S4Hana in compliance with group purchasing policy requirements.

● Manage and execute the monthly credit card reconciliation process, comparing statements against the posting done in SAP S4 Hana to ensure all transactions are accurate and complete.

● Assist to process suppliers invoices including matching of invoices to purchase/delivery orders and cost center allocation

● Prepare accounts payable aging & periodic reconciliation of vendors statement of accounts

● Effectively communicate with internal and external parties with regards to discrepancies and queries on payment status & other issues relating to invoice

● Handle petty cash and monthly staff expenses claim

● Assist in the preparation of audit schedules

● Assist in monthly intercompany transactions and balance schedules

● Perform month-end closing and ensure its completeness and accuracy

● Assist in the preparation of Quarterly GST Reporting

● Support internal & external audit activities as necessary in compliance with Group policies

● Filing of taxes, e.g. Withholding tax if any