Position Overview
The APAC Project Program Manager serves as the primary project lead for workplace and factory projects across Singapore, India, and China.
Key Responsibilities
Project Planning & Stakeholder Management
- Prepare comprehensive Project Workbooks to capture user requirements, including conducting workshops and meetings with stakeholders to clarify scope of work
- Develop preliminary cost estimates, project timelines, scope of works, and costing packages required for scheme submission and funding requests
Procurement & Vendor Management
- Manage the complete tender process including suppliers prequalification, development of work packages, and preparation of tender documentation
- Handle tender clarification on technical and commercial matters, conduct tender evaluation, and negotiate with work contractors
Design Coordination & Technical Oversight
- Coordinate with design consultants to integrate user requirements into tender and construction drawings
- Coordinate with work contractors for tracking of construction and building permits
- Manage site execution to ensure compliance with construction drawings
Safety & Risk Management
- Review Method Statements and Risk Assessments with work contractors and JLL/RR Safety teams
- Conduct Safety Standdown and Toolbox meetings
- Manage safety performance of work contractors to comply with approved Method Statements and Risk Assessments
Project Reporting & Financial Management
- Prepare comprehensive progress reports including 4 Box Reports, Cost Reports, Cashflow Statements, and Risk Reports
- Prepare payment applications based on agreed payment terms
- Manage project close-out activities including final account closure and handover of completion documents
Required Qualifications
Education & Experience
- Minimum 10 years of experience working on workplace and factory projects
- Bachelor's degree in Building Services, Mechanical Engineering, Electrical Engineering, Construction Management, or Facilities & Project Management
- Or Relevant Experience
Technical Competencies
- Strong construction industry knowledge with ability to prepare tender documentation and technical specifications
- Proven track record in construction site safety management
- Substantial understanding of engineering principles, theories, and concepts including test and commissioning
- Knowledge of project management software (Microsoft Project) and bespoke project reporting tools
Leadership & Management Skills
- Demonstrated ability to manage communications, relationships, and performance of minimum 20 external collaborators
- Proven ability to work under pressure with minimum supervision in multi-stakeholder environments
- Strong problem-solving, organizational, analytical, and critical thinking skills
Communication & Interpersonal Skills
- Excellent documentation, written and verbal communication skills
- Strong interpersonal relationship skills including consulting and relationship management capabilities
- Ability to interact professionally with all organizational levels and build productive internal/external relationships
- Mandarin Speaker Preferred
Additional Requirements
- Ability to manage competing priorities in a fast-paced environment
- Strict attention to detail and adherence to quality systems
- Full compliance with company rules including Environmental Health & Safety requirements
- Commitment to taking adequate measures in preventing injuries and protecting the environment
