Your new company
A professional service is looking for a APAC Office Manager / Workplace Services Coordinator (APAC) (6 months)
Your new role
- Provide reception coverage including answering and forwarding phone calls, attending to inquiries and greeting office guests.
- Provide onsite support for corporate departments (i.e. Marketing, Legal, IT, HR, Recruiting, Accounting)
- Prepare and submit office expense reports for approvals.
- Track stock of office and kitchen supplies, placing orders and purchasing when necessary
- Maintain all office machines and equipment (e.g., fax machines and printers, cleaning coffee machine etc.), coordinating with suppliers.
- Create and manage the office budget and spending.
- Mantain petty cash funds and coding invoices for accuracy and payment.
- General onsite IT-related support including responsibility to ensure video conference room technology is functional and acting as a resource for firm technology.
- Liaise with all vendors, including cleaning, catering, phone company, fire extinguishers, etc.
- Maintain the office condition by arranging necessary repairs and coordinating with the Workplace Portfolio team as needed.
- Be the first point of contact and representative for BRG with the building manager and building maintenance team.
- Provide general administrative assistance to office staff (travel arrangements, meeting set-up, transport, conference registrations)
- Assist in the onboarding process for new hires, phones, and office space.
What you'll need to succeed
Your previous experience in a similar role will lead to your success, as you will ideally have:
- Demonstrate strongtime management, project management, and organizational skills.
- Be a proactive and engaged problem solver who can thinkoutside the box, work independently, and seek guidance when appropriate.
- Experience working in a Customer facing, Office Management, or Client management position within a Corporate, Law or Professional Serivces firm would be helpful but not essential.
- Strong communication skills both written and verbal, with fluency in English.
What you'll get in return
You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.
What you need to do now
If you're interested in this role, click apply now to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email [Confidential Information] for a confidential discussion. Referrals are welcome.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
EA Reg Number: R1660446
EA License Number: 07C3924
Company Registration No: 200609504D
