Position Overview Responsible for managing day-to-day administrative operations to ensure smooth office functioning, including procurement, financial coordination, and general administrative support.
Key Responsibilities
Procurement Management
- Raise purchase orders for office operations (snacks, equipment, furniture)
- Handle purchases through bulk tender and ad-hoc purchases
- Coordinate and track unpaid purchase orders
Tender Support
- Support tender processes
- Compile tender documents for potential tenderers
Financial Coordination
- Coordinate with landlord and internal finance team
- Manually updated e-invoices received to ensure prompt payment
Security Administration
- Program staff access cards
- Manage card assignments and updates
General Administration
- Provide additional administrative support as needed to maintain office operations
Qualifications
Education
- Diploma in Business Administration or related field
- Degree preferred
Experience
- Minimum 3 years in administration or office management
- Experience with procurement processes preferred
- Government sector experience advantageous
Skills Required
- Strong organizational and coordination abilities
- Proficiency in MS Office applications
- Good communication skills for vendor and stakeholder coordination
- Attention to detail for financial processes
- Ability to work independently and handle multiple tasks
Key Attributes
- Process-oriented and detail-focused
- Proactive problem-solving approach
- Reliable and consistent in task execution
