Adminstrative Assistant (Corporate Secretarial Support)

About the role

You'll be the backbone of our client onboarding and records administration. This role sits at the intersection of compliance and operations - you'll make sure every new client file is complete and audit-ready, our digital filing is clean and findable, and our clients statutory registers are accurate and up to date.

Key responsibilities

Client onboarding & KYC/CDD administration

Prepare and issue engagement letters, and KYC document checklists to new and existing clients

Run and document name screening searches (sanctions, PEP, adverse media) and escalate any hits

Keep KYC files organised so they can be produced on demand for internal or external inspection

Digital file and folder management

Own the firm's digital filing structure - set up client folders to the firm's naming and hierarchy conventions and keep them consistently applied

Scan, name, index, and file incoming documents and correspondence retire and archive closed files per the retention policy

Carry out periodic housekeeping to remove duplicates and misfiled documents

Statutory registers & corporate secretarial support

Maintain and update clients statutory registers

Prepare draft resolutions, minutes, and standard forms for review

Support ad hoc administrative tasks and process improvement initiatives

What we're looking for

Diploma or O-Level/Nitec with relevant administrative experience fresh candidates with strong attention to detail will be considered

Meticulous and comfortable following documented procedures and checklists without cutting corners

Proficiency in Microsoft Office and comfortable with cloud document platforms

What we offer

Performance bonus
Hybrid arrangement
Annual leave entitlement