Job Summary
You will provide comprehensive administrative support by managing communications, coordinating with vendors and internal teams, maintaining accurate records, and ensuring smooth daily office operations.
Responsibilities
- Respond promptly to phone calls, emails, and general enquiries to support office communication.
- Manage office supplies and stationery inventory to ensure availability and cost control.
- Coordinate with suppliers, vendors, and building management to resolve issues and facilitate operations.
- Enter data accurately and timely into company systems and spreadsheets to maintain up-to-date records.
- Maintain proper filing systems and organize documents for easy retrieval and compliance.
- Update records, reports, and administrative documents to support management decision-making.
- Collaborate with shop leaders and supervisors to address daily administrative needs and collect required information.
- Communicate administrative updates and requirements clearly to shop teams to ensure alignment.
- Support invoice processing, expense tracking, and purchase documentation to aid financial accuracy.
- Provide administrative assistance to management and other departments to enhance workflow efficiency.
- Perform additional duties assigned by supervisors or managers to support office functions.
