Key Responsibilities - Office Administration scope:
- Responsible for receiving visitors.
- Consolidate travel request for R&D team and coordinate with Finance to book air tickets, hotel, car rental arrangement.
- MRO activities - order stationery, pantry items, office equipment which will include stock taking of administrative items.
- Maintains employee and department directories as a guide for directing visitors.
- Host guests in areas of service as necessary.
- Handles outgoing mails sorts and distributes incoming mails.
- Manage phone calls and correspondence (e-mail,nletters, packages etc.)
- Track stocks of basic office supplies, refreshments, and facilities supplies. Place replenishment when necessary.
- Responsible for operating and maintaining office machines, including printers, copiers, and other office equipment.
- Participate, plan, and organize in all company events as part of the organizing committee member.
- Ensures compliance with company rules, activities, and regulations in the office area.
- Support in documenting meeting minutes for executives.
- Facilitate in structuring company's reports, meetings, & records in standardization.
- Submit timely reports and prepare presentations/proposals as assigned.
- Perform all other tasks or projects as assigned by management.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills.
Knowledge & Experience (Plus)
- Experience with different type of purchasing processing, quotations process, pricings process.
- Experience with supplier negotiates prices, terms, and rebates with suppliers, manufacturers, and Trade Partners.
- Knowledge of logistics delivery's, inter and intra company purchasing process.
- Vendor / Supplier qualification and on-boarding process.
- Handling and contacting local and overseas vendors for validations.
- SAP PR - creation, change, delete.
- SAP PR - Release strategy, approval process flow, SAP workflows knowledge.
- SAP Vendor invoices process knowledge.
- SAP Purchasing and financial knowledge.
Key Requirements for the job incumbent:
- Possess a GCE O level certificate or National Trade Certificate in Business Administration or its equivalents with at least 5 years of relevant office administration or supply chain functions.
- Candidate with working experience in data entry of purchase requisition in purchasing software, like SAP, Oracle system would be highly desired.
- Proficiency in Microsoft Office Applications, in PowerPoint, Word or Excel would be highly preferred.
- Meticulous and able to work independently.
- Work experience in SAP, Ariba, Microsoft Form application would be an advantage.
