Administrative Support Specialist

You will be part of the Corporate Shared Services team providing comprehensive office and administrative support to ensure smooth daily operations. This includes maintaining office cleanliness through coordination with cleaning vendors, managing requisitions for business cards, pantry items, and office supplies, and checking, verifying, and processing invoices. You are responsible for managing meeting room bookings and housekeeping, handling office maintenance by liaising with the facilities management department and arranging local and overseas courier services. The role also requires scheduling and coordinating internal and external meetings and appointments, providing logistical support for divisional events, and coordinating festive or seasonal cards and gifts. Additionally, you may provide scheduling or personal assistant support, assist with HR administration, and undertake other duties as assigned.

Requirements

• Possess a diploma in HR/ Business/ relevant qualifications.
• At least 2 years relevant experience in a similar role in a large MNC
• Good in written and conversational English.
• Professional and discreet in handling confidential and sensitive matters
• Strong interpersonal skills with the ability to work independently.
• Excellent organization skills, resourceful, meticulous and able to multi-task
• Proficient in MS Office applications
• Candidates with a basic HR knowledge and passionate for HR functions are welcome to apply.
• Entry-level candidates are welcome. Prior experience in office administration is an advantage.