Job Scope:
Review and Consolidate report submission:
- Follow up and review report submissions to ensure completeness.
- Conduct audit checks on report submissions and seek clarifications with the appointed vendor(s) within the stipulated timeline.
- Finalized monthly reports based on findings and necessary rectifications from audit checks. Finalized reports should be cleaned up and supported with documents based on company requirements.
- Consolidate clean reports and validate supporting documents for filing and for billing. All reports and supporting documents should be filed organized manners in stipulated drive.
- Update internal tracking sheet (i.e. utilization tracking sheet, audit / risk tracking sheet).
- Consolidate vendor and/or programme feedback for internal review.
Management of the audit cases:
- Liaising with other departments on audit and suspected fraudulent staff cases.
- Coordination with respective CIP Account Managers and/or affected corporate partners toensure lapse in responsibilities are resolved timely.
- Updating of Corporate Partners Audit Report while adhering to audit schedules.
- Submission of Monthly incident reporting of audit results, for Severity 1 actual cases,with proper documentation.
Assisting in Program Management:
- Maintaining filing system for tracking sponsorships/contributions by corporate partners and entitlements extended to them, to ensure their sponsorships/contributions are fulfilled within the agreement period.
- Liaising with Corporate Marketing (CM) Division on marketing collaterals request bycorporate partners.
- Liaising with third-party vendors on arrangement of Point-of-Sale Materials (POSM)deliveries to corporate partner outlets on weekly basis for new outlets and quarterly for mass replenishment to all outlets.
- Assist in updating documents (Master list and POSM list) to ensure accuracy of Business Admin Portal (BAP), including data verification and cleaning in Excel format.
Follow up and tracking of Campaign / Programme Partnership documentation:
- Work with CIP Account Managers to populate, monitor and track agreements, fulfilments and/or relevant documentations (based on CIP's requirements) from Partners/ Programme team.
- Consolidate supporting documents based on templates provided for each agreement and/or programmes and submit to CIP admin for audit documentation.
- Assisting with activations (i.e., submission of updates to corporate marketing for website updates)
- Preparation of monthly reports (i.e., scan reports for EDSH partners)
- Liaise with partners to resolve customer service issues (i.e., inform program on thecorrect POS setup)
- Sourcing and sending emails to prospective corporate partners
- Take Minutes for meetings
- Assisting in setting up meetings (i.e., booking a meeting room, sending invites andreminders)
Requirements:
- Minimum Diploma or GCE A Level
- Communications and ability to liaise with multiple stakeholders
- Has at least 1 years experience in administrative role (e.g., department meeting scheduling, minutes taking etc.
- Proficient knowledge and work experience for Microsoft Programmes (Outlook, PowerPoint, Word and Excel).
EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411
