ADMINISTRATIVE SUPPORT ASSISTANT

5-7 years
3100 - 5200 SGD monthly
17 days ago 1 Applied
Job Description

Office Admin Tasks

  • Receive guests and be the face of the company - perform front desk duties when required
  • Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
  • Assist in booking facilities for meeting and/or facilitating for online meetings
  • Handle business travel issues such as arrangements of air tickets / accommodation for staff
  • Provide timely support for managers on administration matters and tasks
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

  • Handle onboarding and offboarding employees
  • Provide support for staff engagement activities and events
  • Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
  • Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

  • Possess at least a min. Diploma, in any field
  • Min 3 years of relevant work experience
  • Proficient in Microsoft Office suite
  • Good interpersonal and communication skills
  • Meticulous and detailed oriented
  • Ability to handle highly confidential information of critical nature
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
  • Able to work night shift and split shift
  • Able to work OT on weekends and public holiday
  • . Must be able to work night shift and split shift
  • . Must be able to work extra hours or weekend if needed

Career Advice to Find Better