ADMINISTRATIVE

Job Responsibilities

We are looking for a responsible and organised individual to support student administration and attendance operations.

Key Duties:

1. Attendance Management

. Prepare attendance sheets for in-house courses and External Degree Programmes (EDP).

. Update student attendance records in the School Management System (SMS).

. Prepare attendance sheets for makeup classes.

2. Compliance & Reporting

. Prepare and submit monthly attendance reports to the Immigration & Checkpoints Authority (ICA).

. Monitor low attendance cases and issue warning letters.

. Send official emails to students regarding attendance concerns.

. Maintain proper records of all notifications and reports.

3. Leave & Absenteeism Administration

. Process online leave applications for medical or urgent leave.

. Review leave applications and reports.

. Seek management approval for exceptional leave requests.

. Prepare monthly leave reports for management review.

. Monitor absenteeism and follow up with students.

4. Student Support

. Handle student enquiries related to attendance, leave matters, and exam eligibility.

. Provide Mandarin language support for students when required.

. Assist students under provisional expulsion with appeal documentation.

. Provide basic counselling and student guidance when needed.

5. Examination Support

. Check students exam eligibility at the end of each module.

. Inform the Exam Department and relevant staff of eligibility status.

. Assist with invigilation during examinations.

. Follow up with students on examination matters.

6. Administrative Duties

. Retrieve student files and complete necessary documentation for final expulsion cases.