Job Summary:
We are looking for adetail-oriented and adaptable Admin Support Executive. This role will primarily support daily regional administrative operations while also handling basic IT-related matters such as devices procurement and system setup coordination. The ideal candidate is proactive and flexible, with a strong sense of responsibilityand attention to detail.
Key Responsibilities
Administrative & Office Operations
- Manage daily administrative tasks to ensure smooth office operations.
- Handle procurement of office equipment, including laptops, mobile phones, and related devices.
- Coordinate contracts, agreements, and vendor documentation, ensuring proper approval workflows.
- Process and track invoices, purchase orders, and payment documentation accurately and timely.
- Liaise with external vendors such as suppliers, telco providers, and service partners.
- Support ad-hoc administrative requests as needed
IT & Systems Support (Basic Level)
- Provide basic IT support, including device setup, system access coordination, and simple troubleshooting
- Support employee onboarding and offboarding (IT access, equipment allocation, and returns)
- Coordinate with external IT vendors on system issues, maintenance, and upgrades
- Maintain IT asset inventory, ensuring accurate records of devices and licenses
Requirements
- Diploma or Bachelor's degree in Business Administration, IT, or a related field
- Fluent in both English and Chinese (as this role will need to engage with some internal stakeholders who based in China)
- 12 years of experience in administrative, office operations, or support roles
- Comfortable with IT-related tasks, such as hardware procurement, device setup, and vendor coordination
- Experience handling contracts, invoices, and administrative documentation
- Detail-oriented, flexible, and able to adapt to changing priorities
- Tech-savvy, proactive, and willing to learn new systems and tools
Preferred Attributes
- Young and energetic, with a strong interest in technology and office systems
- Hands-on and comfortable working in a fast-paced environment
- Strong sense of ownership, reliability, and confidentiality
