Company Overview
HAI SOON SHIP MANAGEMENT PTE. LTD. is a ship management company providing comprehensive operational and administrative support to ensure efficient maritime business functions.
Job Summary
We are seeking a responsible and proactive Administrative / Operations Executive to support daily administrative and operational functions in our ship management business, collaborating with internal teams, clients, vendors, and stakeholders to ensure smooth operations.
Responsibilities
- Deliver administrative and operational support to facilitate daily business activities and maintain workflow efficiency
- Coordinate and communicate effectively with clients, vendors, service providers, and external stakeholders to support business operations
- Manage insurance-related documentation and administrative processes to ensure compliance and accuracy
- Negotiate with vendors to obtain competitive quotations for products and services, supporting cost-effective procurement
- Monitor operational tasks and follow up to ensure timely completion and resolution of issues
- Prepare, maintain, and update reports, records, and company documentation to support informed decision-making
- Handle correspondence, filing, and document management to maintain organized records
- Coordinate meetings, appointments, and administrative arrangements to support team productivity
- Support various departments by executing administrative and operational tasks as required to meet business needs
- Perform ad-hoc duties assigned by Management to support organizational objectives
Preferred competencies and qualifications
- Diploma or Degree in Business Administration, Maritime Studies, Logistics, Shipping, or a related discipline
- Prior experience in the shipping or maritime industry
- Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Strong communication, negotiation, and interpersonal skills to engage effectively with stakeholders
- Excellent organizational and time management skills to manage multiple tasks efficiently
- Ability to work independently and collaboratively within a team
- Responsible, detail-oriented, and eager to learn
