We are sourcing on behalf of a reputable landscape and construction company that is expanding its team and looking for a highly competent, proactive, and independent Admin cum HR cum Finance Executive.
In this role, you will play a vital part in ensuring daily operations run smoothly, making a meaningful impact on project delivery and overall business success by overseeing administrative functions, supporting HR and payroll processes, managing financial documentation, maintaining well-organised digital and physical records, and coordinating scheduling and operational activities across multiple projects.
Key Responsibilities:
1. Administrative Functions
- Oversee daily office operations and ensure smooth administrative workflow.
- Manage documentation, filing systems (physical & digital), and company records.
- Handle correspondence, email drafting, and communication with clients, vendors, and authorities.
- Prepare reports, contracts, quotations, and official letters professionally.
- Liaise with external stakeholders (banks, auditors, government agencies, suppliers, etc.).
- Maintain office supplies, equipment, and general office management.
2. Human Resource Functions
- Handle full-spectrum HR duties including recruitment, onboarding, and offboarding.
- Coordinate job postings, candidate screening, interviews, and hiring processes.
- Manage employee records, contracts, and HR documentation.
- Process payroll, leave management, and employee claims.
- Ensure compliance with Singapore labor laws and MOM regulations.
- Handle work pass applications, renewals, and cancellations (WP, S Pass, EP).
- Liaise with government agencies (MOM, CPF Board, IRAS).
- Draft HR letters, policies, and internal communications professionally
3. Finance & Accounts Functions
- Handle Accounts Payable (AP) and Accounts Receivable (AR).
- Prepare invoices, receipts, and payment tracking.
- Perform bank reconciliation and maintain financial records.
- Assist with monthly financial reports and cash flow tracking.
- Liaise with external accountants, auditors, and tax agents.
- Ensure compliance with IRAS and statutory requirements.
- Monitor company expenses and support budgeting processes.
Requirements:
Core Competencies
- Strong working knowledge across Admin, HR, and Finance functions.
- Ability to work independently with minimal supervision.
- Highly resourceful and solution-oriented.
- Strong attention to detail and organizational skills.
- Professional communication and writing skills.
Experience & Qualifications
- Minimum 3-5 years of relevant experience in a similar multi-functional role.
- Prior experience in SME environment preferred (construction industry advantageous).
- Familiar with Singapore compliance requirements (MOM, CPF, IRAS, ACRA).
- Experience handling work passes, payroll, and basic accounting is essential.
- Diploma/Degree in Business Administration, HR, Accounting, or related field.
Language Requirement
- Fluent in English (spoken & written).
- Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking clients, workers, and stakeholders.
Personal Attributes
- Responsible, reliable, and accountable.
- Proactive and able to take initiative.
- Strong problem-solving mindset.
- Professional attitude with high standards of work quality.
- Able to handle pressure and multitask effectively.
If you are a proactive and capable professional seeking a stable and rewarding opportunity in a dynamic environment, we invite you to apply and be part of our growing team!
