WHO WE ARE
Motorist is Singapore's fastest-growing automotive start-up, and our mission is to simplify vehicle ownership by providing smart, seamless solutions for all drivers. Founded in 2015, we have successfully transacted over $3 billion worth of vehicles to date and built one of the largest driving communities in Singapore.
We are looking for an energetic, meticulous, and highly organised individual to join us as an Administrative Operations Executive. This role supports the Operations and Sales teams by ensuring smooth, accurate, and efficient administrative processes across all aspects of the business.
RESPONSIBILITIES
Administrative & Operational Support
- Assist the Sales and Operations teams with day-to-day administrative tasks.
- Ensure timely and accurate processing, filing, and management of documentation.
- Conduct background checks and verification for new dealers and partners.
- Support onboarding processes for partners and dealers by preparing documents and coordinating necessary information.
- Manage inbound calls, online enquiries, and emails; promptly direct queries to the correct personnel.
Client-Facing Documentation & Payments
- Meet clients to facilitate signing of documentation, agreements, and required forms.
- Assist clients with paperwork to ensure accuracy and completeness.
- Handle payment collection and submission in a meticulous and compliant manner.
- Maintain proper records of all signed documents and payment transactions.
Data, Coordination & Reporting
- Provide precise and timely data transmission to internal and external stakeholders.
- Coordinate general operational matters to ensure daily activities run smoothly.
- Manage, track, and replenish inventories of office and operational supplies.
Other Duties
- Perform any other tasks or responsibilities assigned by the supervisor.
REQUIREMENTS
- Highly meticulous and reliable when handling sensitive documents and financial transactions.
- Proficient in Microsoft Excel and general computer applications.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Proactive, responsible, and self-motivated with a positive learning attitude.
- Good communication and interpersonal skills.
