Location: North (Nearest MRT: Sembawang)
Working hours:
Mon-Fri : 9am-6pm (Sat 9am-6pm)
Alternate Sat Off
PH & Sun : OFF
Salary: Up to $2900
Duration: Full Timer
About Us :
We are a growing and trusted air-conditioning company in Singapore, providing reliable cooling solutions for residential and commercial clients. As we continue to expand, we're looking for a meticulous and proactive Administrative Executive to support our operations team and keep our daily workflow running smoothly.
Key Responsibilities :
- Manage daily office operations and administrative tasks
- Handle customer enquiries via phone, email, and WhatsApp
- Prepare quotations, invoices, and service reports
- Coordinate job scheduling with technicians and customers
- Maintain proper filing and documentation of records
- Assist with basic HR and finance admin duties
- Liaise with suppliers and manage inventory records
- Oversee and coordinate administrative procedures and systems.
- Supervise administrative staff and allocate responsibilities.
- Manage schedules, communications, and internal record-keeping.
- Maintain office policies and procedures, including onboarding of new staff.
- Oversee budgeting, billing, and reporting tasks.
- Coordinate meetings, events, and executive communications.
- Ensure compliance with company policies and regulatory requirements.
- Collaborate with other departments to improve company operations.
Requirements:
- 1-3 years of administrative experience preferred (fresh graduates may be considered)
- Proficient in MS Office (Word, Excel, Outlook)
- Strong organisational skills with attention to detail
- Good communication and interpersonal skills
- Ability to work independently in a fast-paced environment
- Prior experience in the construction or M&E industry is an advantage
Why Join Us
Supportive team environment
Stable company with room for growth
Convenient office location
Performance bonuses and annual leave benefits
