Administrative & Human Resources Executive

Key Responsibilities

A. Administration

1. Manage documentation, filing, and proper record-keeping for all administrative functions.

2. Handle mail and communication (incoming and outgoing) efficiently

3. Facilities & Maintenance Coordination
(a) Supervise the office cleaning team to ensure cleanliness standards are maintained.
(b) Liaise with contractors for repairs, maintenance works, and other facility-related issues.
(c) Coordinate tasks with building management or tenants on matters related to office facilities, safety, and maintenance.

4. General Vendor Management
(a) Oversee ordering of office pantry supplies and stationery items.
(b) Liaise with vendors for contract renewals, service agreements, and payment follow-ups
(c) Upload vendor payment details into SAP and maintain proper supporting documents.

5. Monitor office budget records to ensure expenditures are within approved limits.

B. Staff Support

1. Provide logistical support in new hires onboarding

2. Process employee travel expense claims using SAP and maintaining all travel-related payments and reports.

3. Travel arrangements - Arrange home travel logistics for employees, including flight bookings, itineraries, and required documents.

4. Relocation arrangements - Arrange relocation logistics and vendor support

5. Update records of employee mobile phones and other Company Assets, including issuance, returns, and monthly tracking.

6. Coordinate with IT on any system or technical requests.

C. Ad Hoc

1. Event support within office and for external events

2. Document management - filing, archival and shredding

3. Actively contribute to company-wide projects, and other Administrative / HR initiatives as assigned.

4. General support for leadership team

Requirements:

1. Diploma / Degree holder with at least 1 years of proven experience as office administrato
2. Proficient with SAP for travel claims and vendor payment uploads
3. Proficient with Microsoft Office, specifically Microsoft Word, Excel, Outlook and PowerPoint
4. Strong organisational skills and attention to detail
5. Strong interpersonal, written and communication skill
6. Ability to multitask and manage competing priorities
7. Proactive, responsible, and able to work independently with minimal supervision.