About our client:
One of Singapore's listed property developers is seeking a sunny, cheerful Administrative & Front Desk Executive to join their team.
Role and Responsibilities:
- Provide day-to-day administrative and front desk support for the office.
- Keep the front desk area and meeting rooms clean, organized, and presentable.
- Coordinate maintenance and supplies for office equipment, including copiers, flower arrangements, corporate gifts, pantry items, stationery, and recycling initiatives.
- Maintain postage records, manage franking credits, and arrange courier services and mail distribution.
- Manage calendars, book conference rooms, and oversee audiovisual equipment.
- Organize and schedule meetings and annual events, including logistics, luncheons, and festive gift arrangements.
- Track and update records of complimentary car park tickets for visitors.
- Assist management with insurance claims when required.
- Manage email communications and staff announcements.
- Provide backup support to the Chairman, CEO, and COO.
- Collaborate with the Tea Lady to serve visitors and guests.
- Offer administrative support to other departments as needed.
- Perform other tasks as assigned.
Front Desk Management
- Oversee front desk operations to ensure a positive first impression for guests.
- Answer and direct phone calls and emails to the appropriate departments.
- Maintain and update the meeting room booking system assist with bookings as needed.
- Attend to visitors and prepare meeting rooms for meetings.
- Set up projectors and coordinate with technical support when required.
- Ensure meeting rooms are tidy after use.
- Perform other tasks as assigned.
Requirements
- Minimum 3 years of experience in a similar role.
- Strong communication skills.
- Minimum GCE O Level or equivalent.
- Independent, positive, and mature mindset with strong teamwork abilities.
EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)
