We are seeking a proactive and detail-oriented Administrative Executive to support the delivery of Youth Preventive Health Services (YPS) programmes, including Grow Well SG initiatives.
This role plays a key part in coordinating school health programmes, developing programme resources, and supporting stakeholders across public health initiatives.
1. Programme & Resource Development
- Develop materials (digital and print) to support Health Plans, Grow Well SG, and YPS programmes (e.g. booklets, toolkits, playbooks, briefing materials)
- Support training and familiarisation of staff on newly developed resources
- Build and maintain strong working relationships with internal teams, healthcare professionals, and partner agencies
- Track programme progress and recommend improvements where necessary
2. School Health Programme Coordination
- Support planning and execution of school health initiatives (e.g. vaccination, screening, health promotion)
- Coordinate with schools and stakeholders to ensure smooth programme delivery
- Act as a point of contact for enquiries, feedback, and escalations
- Handle administrative duties including scheduling, documentation, and reporting
3. Procurement & Administrative Support
- Support procurement processes including sourcing quotations and managing purchase orders
- Process finance-related documentation such as invoices and credit notes
- Monitor resource requirements and ensure timely acquisition of materials/services
- Maintain accurate procurement records
4. Survey Coordination & Reporting
- Support the design and implementation of phone surveys for programme evaluation [YPHSQ0126_...pecs_Final | Word]
- Monitor data collection to ensure accuracy and completeness
- Consolidate findings and prepare reports with actionable insights
Requirements
- Diploma or GCE A Level qualification
- Minimum 1 year of administrative support experience
- Strong communication and interpersonal skills
- Good project, stakeholder, and time management skills
- Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- Experience in procurement processes will be an advantage
- Familiarity with design tools (e.g. Canva, Photoshop, Adobe Illustrator) preferred
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Additional Requirements
- Tdap (within last 10 years)
- Candidates must be fully vaccinated against:Measles (MMR)
or be willing to complete vaccination prior to commencement
Employment Details
- Contract Period: 24 months (with option to extend by 12 months) [YPHSQ0126_...pecs_Final | Word]
- Work Location: Singapore
- Industry: Healthcare / Public Health
EA Personnel Name: Ong Jia Yu, Jed
EA Personnel No: R24120194
EA License No: 95C5411
