Key Roles & Responsibilities
- Support department & office administration duties (pass application, payment processes & replenishment on office & pantry supplies etc.)
- Point of Contact for raising of Purchase Request (PR)
- Track and manage the status of Project PAC (Provisional Acceptance Certificate) milestones, ensuring accurate reporting and timely updates.
- Route documents through DocuSign for electronic signatures, ensuring all approvals are secured within established timelines.
- Assign and manage document numbering in system trackers, ensuring proper categorization, version control, and consistency across project/system documents.
- Support the drafting and maintenance of Standard Operating Procedures (SOPs) for administrative and facilities management processes.
- Support new hire onboarding.
- Order and maintain office supplies, coordinate with vendors, and manage office equipment servicing.
- Maintain & Support Fleet Management policies, servicing
- Organize and support internal meetings, staff events, and training sessions.
- Prepare regular reports on expenses and office budgets
- Support in planning of company events.
- Ensure the office environment is clean, safe, and well-organized.
- Any other appropriate duties as required on business needs
Qualifications & Preferred Skills
- Diploma in any field
- 2–4 years of experience in administrative, project, or office support roles.
- Self-starter and ability to self-manage.
- Able to prioritize and detail oriented
- Proficient in MS Office, Words, Excel & PowerPoint
- Proficient in SAP software
- Experience with DocuSign or similar electronic signature tools, and SharePoint for document management is preferred.
- Capable of working both independently and collaboratively within a team.
- Have initiative, good attitude and willing to learn
