Administrative Executive, SEA & Pakistan

JOB TITLE

Administrative Executive, SEA & Pakistan

LOCATION

Singapore, Singapore

REPORTS TO (TITLE)

General Manager, embecta , SEA & Pakistan

DIRECTLY RESPONSIBLE FOR

Administrative work for SEA & Pakistan cluster and Singapore team

PURPOSE OF JOB

The role will support the SEA & Pakistan cluster and Singapore team on administrative work, project manage and co-ordinate cluster and local marketing projects such as raising MLR approvals, raising POs, manage administrative work relating to corporate secretariat work for SEA & Pakistan cluster.

In addition, the successful candidate will provide Singapore Office administrative support in the absence of the Office Manager.

The time split is approximately 90:10 between the two responsibilities.

KEY RESPONSIBILITIES

1.Administrative support for SEA & Pakistan team

• Organize cluster events, raise POs, manage suppliers
• Manage travel arrangements and raise concur claims for General Manager, SEA & Pakistan
• Process and content co-ordination for Sea & Pakistan cluster quarterly townhall
• Administrative support relating to corporate secretariat requirements for TH, VN, PHP and MY
• Raising samples for countries
• Any other tasks as assigned by supervisor

2.Administrative support for Singapore team

• Overall project management and coordination of selected regional marketing projects including but not limited to liaison with global, regional and country stakeholders.
• Provide administrative support to Singapore team, including procurement and invoicing of marketing services documents, raising samples and keep track of marketing budget.

3.Brand Communications

• Assist in the development and management of promotional collaterals and integrated marketing campaigns, to establish and maintain brand consistency across all campaigns and communication channels.
• Ensure usage of claims, brand guidelines and overall content/messaging is aligned and approved by key stakeholders (ie Medical affairs, Regulatory, Legal).
• Submission of promotional materials for review and approval in VEEVA system.
• Partner with countries in addressing any questions and feedback pertaining to regulatory, legal reviews once assets are routed through local MLR and ensuring that countries are able to meet their launch timelines.

INTERACTION

Internal parties:

• Interact with all levels of staff within country and South East Asia
• Other country Sales Managers and Product Managers of embecta

External parties:

• Interact with customers, vendors, government bodies and statutory boards, where required

POSITION REQUIREMENTS

Education:

• Minimum Diploma holder with 8 years experience in similar administrative, marketing capacity

Relevant Experience:

• Good oral and written communication capabilities that have been leveraged with external customers, internal stakeholders and senior leadership
• Strong learning agility, strong interpersonal skills and ability to multi-tasks
• Organised and structured in way of working, strong in process management
• Self-starter, independent with initiatives
• Entrepreneur mindset: Positive thinking in opportunities, agile and intrinsic motivation and desire to drive change and trying new things. Taking action with pragmatic approach
• Regional experience preferred
• Excellent project management skills
• Proficient in MS Office software (Word, Excel, PowerPoint)

KEY COMPETENCIES/PERSONAL ATTRIBUTES

Drive for Results

• Can be counted on to achieve/exceed goals successfully

• Steadfastly pushes self and others for results

• Spends his/her time and the time of others on what's important

Process Effectiveness

• Good at figuring out the processes necessary to get things done

• Knows how to organize people and activities

• Can see opportunities for synergy and integration where others can't

• Can simplify complex processes; Gets more out of fewer resources

• Makes tough decisions in a timely manner, has a bias for action

Customer Focus

• Can quickly find common ground and solve problems for the good of all

• Can represent his/her interests and yet be fair to other groups

• Is able to build alliances within and across organizational boundaries

• Good at focused listening

• Understands others quickly

Action Oriented

• Demonstrates willingness and commitment to work hard

• Not fearful of acting with a minimum of planning

• Seizes more opportunities than others

• Takes decisive action when needed

Influencing Others

• Establishes foundation of credibility based on integrity and past performance

• Gives compelling reasons for ideas and recommendations

• Is attentive to the different ways that others are persuaded

• Gains acceptance by understanding the viewpoints of others and seeking win/win solutions

Continuous and Versatile Learning

• Has the job, functional and technical knowledge and skills to do the job at a high level of

accomplishment

• Quickly learns new skills and knowledge

• Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks

• A relentless learner who utilizes diverse methods and opportunities to learn

• Analyses both successes and failures for clues to improvement; learns from feedback/coaching

Promotes An Inclusive Work Environment

• Actively pursues creative and diverse styles of thinking to stimulate innovation

• Practices zero tolerance for inappropriate behavior and does not allow derogatory

comments/inappropriate jokes to go un-addressed

• Deals effectively with all races, nationalities, cultures, physical abilities, ages and both sexes

Accountability and Measuring

• Demonstrate personal accountability for effectively managing work scope to deliver results