Administrative Executive (Procurement)

POSITION OVERVIEW

The Procurement Executive manages sourcing and purchasing to support business operations, coordinates with suppliers and teams, monitors inventory, and helps ensure cost-effective procurement through accurate documentation and reporting.

JOB RESPONSIBILITIES

. Manage procurement processes, including sourcing, quotation comparison, and issuing purchase orders in line with company policies.

. Prepare Proforma Invoices and ensure timely execution of procurement tasks.

. Collaborate effectively with warehouse and sales teams to monitor inventory levels and ensure stock availability.

. Coordinate with the Finance Department to prepare and verify supplier payment documentation.

. Compile, analyze, and present purchasing reports to support decision-making and cost optimization.

. Maintain accurate records of goods received and ensure timely and accurate data entry into the accounting and inventory systems.

. Conduct regular stock takes and proactively address stock discrepancies or shortages.

. Oversee procurement-related administrative tasks, including document filing and system updates.

. Manage ad-hoc procurement assignments and support cross-functional projects as required.

JOB REQUIREMENTS

. Positive attitude and flexibility

. Willingness to learn and takes initiative

. Minimum GCE O Level, or equivalent qualifications. Preferably Diploma holders.

. Preferably with minimum 2 year related experience. No experience but serious applicants may also apply.

. Computer literate

. Knows how to send and reply to emails.

. Proficient in MS Office (Excel, Word, PowerPoint)

. Bilingual (English & Mandarin)

. Salary to commensurate with experience

..Candidates please submit your latest qualifications and results slip.