Manage daily administrative operations and ensure proper filing, record keeping, and document organisation.
Coordinate meetings, appointments, room bookings, courier arrangements, and general office correspondence.
Maintain office supplies and workplace administrative support, including monitoring and coordinating items and services such as stationery, pantry needs, printer servicing, air-conditioning maintenance, and first aid supplies.
Liaise with vendors, service providers, building management, and contractors on office-related matters and service schedules.
Manage and apply for company licences, permits, registrations, and accreditations, and ensure supporting documents are updated and submitted on time.
Provide grant submission support, including preparing administrative documents, compiling supporting information, tracking submission timelines, and coordinating with internal stakeholders.
Support onboarding and offboarding administration, such as preparing documents, coordinating asset issuance or return, and updating internal records.
Prepare simple reports, spreadsheets, letters, forms, and other administrative documents as required.
Support company events, staff activities, and other ad hoc administrative projects assigned by management.
Requirements
Diploma, NITEC, Higher NITEC, or equivalent qualification in Business Administration or a related field.
At least 1 to 3 years of relevant administrative experience is preferred.
Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.
Good organisational, communication, and coordination skills.
Able to handle multiple tasks, work independently, and follow through on deadlines.
Meticulous, resourceful, and able to maintain confidentiality where required.
Preferred competencies
Experience in handling licence renewals, compliance-related documentation, or government portal submissions.
Familiarity with basic HR administrative processes for onboarding and offboarding.
Experience coordinating with external vendors and office maintenance service providers
