ADMINISTRATIVE EXECUTIVE

Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.

Responsibilities

. Provide general administrative and secretarial support to the lawyers.

. Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers.

. Matter management: maintaining client database, conducting conflict checks, and opening and closing of files.

. Data entry and filing of documents (physical and electronic).

. Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures.

. Prepare bills and assist with billing matters.

. Monitor deadlines and lawyers schedules.

. Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner.

. Collect, sort, and distribute mail liaise with despatch and courier services.

. Manage purchasing and maintenance of office supplies(stationery, pantry, etc.).

. Co-ordinate with third-party service providers such as IT.

. Assist in archiving and retrieval of files.

. Responsible for office cleanliness and maintenance.

Requirements

. Minimum Diploma, preferably in Business Administration or a related field.

. Minimum 3-4 years of administrative experience in a Singapore law firm or professional services firm.

. Familiarity with KYC procedures and client file opening processes.

. Good command of written and spoken English.

. Proficient in Microsoft Office applications (Word, Excel, and Outlook).

. Meticulous, well-organised, and able to work under time constraints must be prepared to work beyond office hours when required.

. Motivated, pro-active, and a team player.

. Able to multi-task, prioritise, and work independently in a fast-paced environment.

Eligibility

Singapore Citizens and Permanent Residents only.

How to Apply

Interested applicants are invited to write in with their résumé and expected salary to

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. Please note that only shortlisted applicants will be notified.