Working hours:
Mon-Fri : 9am-6pm (Sat 9am-6pm)
Alternate Sat Off
PH & Sun : OFF
Salary: $3000 to $3200
Duration: Full Timer
About Us :
We are a growing and trusted air-conditioning company in Singapore, providing reliable cooling solutions for residential and commercial clients. As we continue to expand, we're looking for a meticulous and proactive Administrative Executive to support our operations team and keep our daily workflow running smoothly.
Key Responsibilities :
- Manage daily office operations and administrative tasks
- Handle customer enquiries via phone, email, and WhatsApp
- Prepare quotations, invoices, and service reports
- Coordinate job scheduling with technicians and customers
- Maintain proper filing and documentation of records
- Assist with basic HR and finance admin duties
- Liaise with suppliers and manage inventory records
- Manage departmental budgets, ensure facilities and equipment are maintained.
- Oversee contracts, third-party vendor agreements, and insurance.
- Ensure administrative procedures comply with relevant regulations and company standards.
- Recruit, train, coach, and evaluate administrative staff.
- Develop, review, and implement policies to improve workflow and maximize efficiency.
Requirements:
- Minimum GCE N Level or equivalent
- 2-3 years of administrative experience
- Proficient in Google Sheets
- Strong organisational skills with attention to detail
- Good communication and interpersonal skills
- Ability to work independently in a fast-paced environment
- Prior experience in the construction or M&E industry is an advantage
Why Join Us
Supportive team environment
Stable company with room for growth
Convenient office location
Performance bonuses and annual leave benefits
